About packaging a presentation to run on another computer

Applies to
Microsoft PowerPoint 2002

 Tip    PowerPoint 2010 offers a number of ways to deliver and distribute your presentation. If you want to try the latest version of PowerPoint for free, see Try Office 2010.

When you want to run a presentation on another computer, use the Pack and Go Wizard to put all the required files into one file and copy the file to a disk or network location. You then unpackage the file onto the destination computer or network and run the presentation.

When you package your presentation, you can include any linked (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) files in the package, and if you use TrueType fonts you can embed (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) them as well. Embedding fonts guarantees that the fonts will be available when you run the presentation on a different computer. (However, note that the wizard cannot include TrueType fonts that have built-in copyright restrictions.)

If you make changes to your presentation after you package it, just run the Pack and Go Wizard again to repackage it. You can package multiple presentations at once.

Including PowerPoint Viewer

When you use the Pack and Go Wizard, you have the option of including Microsoft PowerPoint Viewer 97 in the package. Include the viewer if you will be running the presentation on a computer that doesn't have Microsoft PowerPoint installed. The viewer enables you to run the presentation in PowerPoint format.

To package the viewer, you must first have it installed on your computer. You can install it by using a link from the Pack and Go Wizard, after which you can package it with your presentation.

The viewer is not available in the Pack and Go Wizard if you're packaging password-protected presentations; these cannot be run using PowerPoint Viewer 97.

 Note   PowerPoint 2003 Viewer can be used to view unpackaged password-protected presentations created using PowerPoint 2002. However, PowerPoint 2003 Viewer cannot be packaged with the Pack and Go Wizard; it must be installed separately. You can install the PowerPoint 2003 Viewer from the Office Online Download Center.