About delivering presentations

Microsoft PowerPoint gives you many ways to deliver your presentation, including on-screen, online, overhead transparencies, paper printouts, and 35mm slides.

ShowOn-screen presentations

You can use all of the PowerPoint special effects and features to make an on-screen (electronic) presentation exciting and complete. You can use slide transitions, timings, movies, sounds, animation, hyperlinks (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.), and smart tags. After you decide that you are going to use a computer to give your presentation, you have several options on how to deliver it.

Presentation with a live speaker     Presenting in a large room by using a monitor or projector is the most common way of delivering presentations. The speaker has complete control of the show and can run the show automatically or manually and even record narration as the show progresses.

Self-running presentation     You might want to set up a presentation to run unattended in a booth or kiosk at a trade show or convention. You can make most controls (control: A graphical user interface object, such as a text box, check box, scroll bar, or command button, that lets users control the program. You use controls to display data or choices, perform an action, or make the user interface easier to read.) unavailable so that users can't make changes to the presentation. A self-running presentation can restart when it's finished and also when it's been idle on a manually advanced slide for longer than five minutes.

ShowOnline presentations

Collaborative meetings     Using the Microsoft NetMeeting program with PowerPoint allows you to share a presentation and exchange information with people at different sites in real time (real time: The actual time in which events occur. When documents are shared in real time, any changes made to them are instantly visible to everyone sharing the document.) as if everyone were in the same room.

In a NetMeeting conference, you can share programs and documents, send text messages in Chat (Chat: A Microsoft NetMeeting feature that opens a separate window in which online meeting participants can type and send text messages to each other.), transfer files, and work on the Whiteboard (Whiteboard: Microsoft NetMeeting feature that opens a separate window in which online meeting participants can type text; draw shapes; copy, paste, and delete objects; and highlight or point to text and graphics.). By collaborating, participants can take control of the presentation to review and edit its contents. During the meeting, only one person can control the presentation at a time, but multiple users can work in Chat or on the Whiteboard simultaneously if collaboration is turned on.

Presentation broadcasting     You can broadcast a presentation, including video and audio, over the Web. You can use broadcasting for a company meeting, presenting to remote groups, or holding a team meeting whose participants are at several locations. By using Microsoft Outlook or any other e-mail program, you schedule the broadcast just like any other meeting. The presentation is saved in Hypertext Markup Language (HTML) (HTML: The standard markup language used for documents on the World Wide Web. HTML uses tags to indicate how Web browsers should display page elements such as text and graphics and how to respond to user actions.) format, so all that your audience needs in order to see the presentation is Microsoft Internet Explorer 5.0 or later. The broadcast can be recorded and saved on a Web server where it's available for playback at any time.

Presentations on the Web or intranet     You can design your presentation specifically for the World Wide Web or intranet, by publishing it as a web page. To publish a presentation means to place a copy of the presentation in HTML format on the Web. You can publish copies of the same presentation to different locations. You can publish a complete presentation, a custom show (custom show: A presentation within a presentation in which you group slides in an existing presentation so that you can show that section of the presentation to a particular audience.), a single slide, or a range of slides. Because navigation is a critical element in a presentation, PowerPoint presentations in HTML format include a link bar that you can use to move through the slides by using the outline pane. Speaker notes are also visible to all viewers in a presentation published to the Web, so you can use that feature like a caption.

ShowOverhead transparencies

You can create a presentation that uses overhead transparencies by printing your slides as black-and-white or color transparencies. You can design these slides in either landscape or portrait orientation.

ShowPaper printouts

You can design your presentation so that it looks great both on the screen in color and when printed in grayscale or pure black and white on a laser printer.

Show35mm slides

A service bureau can transform your electronic slides into 35mm slides. Contact your local service bureau for instructions.

ShowNotes, handouts, and outlines

To support your presentation, you can give your audience handouts — smaller versions of your slides that are printed in a variety of layouts. You can also print your speaker notes for the audience. And, as you're working on a presentation, you can print your outline, including slide titles and main points.

Applies to:
PowerPoint 2003