What are the toolbar commands in PerformancePoint Dashboard Designer?

You use PerformancePoint Dashboard Designer to create, edit, and deploy dashboards and scorecards to internal sites. The following sections summarize the various commands in the Microsoft Office Fluent Ribbon that you can use as you work in Dashboard Designer.

 Note   Some toolbar commands do not apply to certain elements. For example, the Validate Data command only applies to scorecards and key performance indicators (KPIs). When a toolbar command does not apply to a particular element, it is inactive in the Ribbon.

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The Quick Access toolbar commands

The Quick Access toolbar is located in the upper left corner in Dashboard Designer.

Quick Access Toolbar in Dashboard Designer

The following table describes each toolbar command and how you use it.

Item Number Command Description
1 Save Use the Save command to save dashboard elements, such as data sources, indicators, key performance indicators (KPIs), scorecards, reports, and dashboards, to a location that you specify. (This does not publish elements to Monitoring Server.)
2 Undo Use the Undo command to undo the last change that you made to an element.
3 Redo Use the Redo command to redo the last change that you undid to an element.
4 Refresh Use the Refresh command to update the list of elements that you or other dashboard authors created and saved. We recommend that you do this as soon as you open Dashboard Designer so that you can reuse existing elements and save time.
5 Publish All

Use the Publish All command to save multiple elements to Monitoring Server.

 Important   Use this command with caution. If other dashboard authors are working in Dashboard Designer and you click Publish All, their elements may be published before they are ready. Depending on your organization, you may want to use the Publish Item command instead.

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The Home tab toolbar commands

The Home tab has a variety of toolbar commands that you can use for most dashboard elements. When a toolbar command does not apply to a particular element, it is inactive in the Ribbon. The toolbar commands that are available on the Home tab are organized into four main groups:

  • Clipboard
  • Actions
  • Changes
  • View

Clipboard

The Clipboard group includes the Paste, Cut, and Copy toolbar commands.

The Clipboard section of the Home tab in Dashboard Designer.

The following table describes how each toolbar command is used in Dashboard Designer.

Command Description
Paste Use the Paste command to insert text or a dashboard element that you cut or copied to your clipboard.
Cut Use the Cut command to delete individual key performance indicators (KPIs) that are in a scorecard, or to remove an Actual or Target value in a KPI.
Copy Use the Copy command to copy text or a dashboard element to your clipboard so that you can use the Paste command.

Actions

The Actions group includes the Refresh, Publish All, Mark Differences, Publish Item, Open Items, and Delete toolbar commands.

The Actions section of the Home tab in Dashboard Designer.

The following table describes how each toolbar command is used in Dashboard Designer.

Command Description
Refresh Use the Refresh command to update the list of elements that you or other dashboard authors created and saved. We recommend that you click Refresh as soon as you open Dashboard Designer so that you can reuse existing elements and save time.
Publish All

Use the Publish All command to save multiple elements to Monitoring Server so that you and other dashboard authors can edit and deploy those elements.

 Important   Use the Publish All command with caution. If you and other dashboard authors are using Dashboard Designer at the same time and you click Publish All, you could publish other users' dashboard elements to Monitoring Server before those dashboard authors are ready. We recommend that you consider using Publish Item instead.

Mark Differences Use the Mark Differences command to compare elements that are in your workspace to the versions that are published to Monitoring Server and indicate which elements are different.
Publish Item Use the Publish Item command to save an element to Monitoring Server.
Open Items Use the Open Items command to open one or more dashboard elements in your workspace.
Delete Use the Delete command to remove an element from your workspace or from the server. After you delete an element from your workspace, we recommend that you click Refresh to confirm that those elements have been deleted from Monitoring Server.

Changes

The Changes group includes the Compare Data, View History, Revert Changes, and Validate Data toolbar commands.

The Changes section in the Home tab of Dashboard Designer.

The following table describes how each toolbar command is used in Dashboard Designer.

Command Description
Compare Data Use the Compare Data command to compare an element that is in your workspace to the version that is published to Monitoring Server.
View History Use the View History command to view a list of the different versions of a dashboard element, along with details about that element, such as when it was modified and by whom.
Revert Changes Use the Revert Changes command to restore an element to a previous version.
Validate Data Use the Validate Data command to verify that data-source connections for a scorecard or its KPIs are working correctly.

View

The View group includes the Toggle, Expand All, and Collapse All toolbar commands. These toolbar commands are available only when you select a category of elements in the Workspace Browser.

The View section of the Home tab in Dashboard Designer.

The following table describes how each toolbar command is used in Dashboard Designer.

Command Description
Toggle Use the Toggle command to show or hide folders and their contents in the center pane of the workspace.
Expand All Use the Expand All command to display all the folders and their contents.
Collapse All Use the Collapse All command to display only the top-level folders and hide all folder contents.

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The Edit tab toolbar commands

In Dashboard Designer, the Edit tab varies according to the type of dashboard element that you select. For example, the toolbar commands that are specific to scorecards are different from the toolbar commands that are available for reports. In addition, some toolbar commands are available only when you select a category of dashboard elements, and other toolbar commands are available when you open an individual dashboard element in the workspace. When a toolbar command does not apply to a particular element, it is inactive in the Ribbon.

Dashboards

Toolbar commands that apply to dashboards in general

When Dashboards is selected in the Workspace Browser and no individual dashboard is open in the center pane of the workspace, the following toolbar commands are displayed in the Edit tab:

  • Bulk Edit
  • Preview
  • SharePoint Site

Toolbar commands on the Edit tab that apply to dashboards in general in Dashboard Designer.

The following table describes how each toolbar command is used in Dashboard Designer.

Command Description
Bulk Edit Use the Bulk Edit command to change the properties of multiple dashboard elements that share a common category. For example, you might update several different reports at the same time, or reformat multiple KPIs.
Preview Use the Preview command to preview a dashboard to see what all the elements look like together before you deploy it to Windows SharePoint Services.
SharePoint Site Use the SharePoint Site command to deploy a dashboard to an internal or external site that uses Windows SharePoint Services technology.

Toolbar commands that apply to a dashboard that is open in the workspace

When an individual dashboard is open in the center pane of the workspace, the following toolbar commands are displayed in the Edit tab:

  • Zone
  • Zone Settings
  • Edit Item
  • Create Link
  • Preview
  • SharePoint Site

Toolbar commands on the Edit tab that apply to a dashboard that is open in its workspace in Dashboard Designer.

The following table describes how each toolbar command is used in Dashboard Designer.

Command Description
Zone Use the Zone command to add or remove a zone in the dashboard page.
Zone Settings

Use the Zone Settings command to change the name, size, and orientation of a dashboard zone in a new dashboard page that has not yet been published to Monitoring Server . When you change the orientation of a zone, you must specify whether to arrange multiple elements in the zone horizontally, vertically, or stacked.

 Important   You cannot change the size of a dashboard zone after the dashboard has been published. Be sure to adjust the zone settings before you publish the dashboard.

Edit Item

Use the Edit Item command to change the display position or the size of a dashboard element in a zone.

 Important   The Edit Item command does not change the size of the dashboard zone, but it does affect how much of the zone an element consumes.

Create Link Use the Create Link command to link a filter to a report or a scorecard.
Preview Use the Preview command to preview a dashboard to see what all the elements look like together before you deploy it to Windows SharePoint Services.
SharePoint Site Use the SharePoint Site command to deploy a dashboard to an internal or external site that uses Windows SharePoint Services technology.

KPIs

The following table describes how each toolbar command is used in Dashboard Designer.

Use this command for these elements to do this task
Bulk Edit multiple KPIs that you select in your workspace. Update properties for multiple KPIs, such as their description, owner (or person responsible), and where they are saved. You can also change the formatting of multiple KPIs that you select in your workspace.
Number commands an individual KPI that is open in your workspace Change the way numeric values display in your KPIs by adding symbols, such as the dollar sign ($), percent sign (%), or by specifying decimal places.

Scorecards

The following table describes how each toolbar command is used in Dashboard Designer.

Use this command for these elements to do this task
Bulk Edit multiple scorecards that you select in your workspace Update general properties for multiple scorecards such as their description, owner (or person responsible), and where they are saved.
Font commands an individual scorecard that is open in your workspace Change the typeface, font size, color, style, and alignment in a scorecard or report.
Format commands an individual scorecard that is open in your workspace Make changes to the rows and columns in a scorecard. For example, you can pivot rows and columns, or remove rows or columns.
Update an individual scorecard that is open in your workspace Preview your scorecard after you make changes to its KPIs, rows, or columns. Note that Update is not the same as Refresh. The Refresh command refreshes the list of elements that are published to Monitoring Server; the Update command refreshes the appearance of your scorecard in your workspace.
Properties individual KPI in a scorecard that is open in your workspace Adjust KPI settings, such as the score rollup weight and the name of the individual KPI.
SQL Server Reporting Services an individual scorecard that is open in your workspace Deploy a scorecard to an existing SQL Server 2005 Reporting Services report.
View Options an individual scorecard that is open in your workspace Open the View Options dialog box to adjust how you want the scorecard to appear in a dashboard. Note that you must click a cell in the scorecard to use the View Options command.
Toolbar Options an individual scorecard that is open in your workspace Open the Scorecard Toolbar Options dialog box and specify which toolbar options to make available to dashboard users. Note that you must click a cell in the scorecard to use the Toolbar Options command.
New Comment, Edit Comment, or Delete Comment an individual scorecard that is open in your workspace Add, edit, or delete a comment that is in a particular cell in a scorecard. Note that you must click a cell in the scorecard to use one of these commands.

Reports

The following table describes how each toolbar command is used in Dashboard Designer.

Use this command for these elements to do this task
Bulk Edit multiple reports that you select in your workspace. Update general properties for multiple reports such as their description, owner (or person responsible), and where they are saved.
Font commands an individual report that is open in your workspace Change the typeface, font size, color, style, and alignment in a scorecard or report
Number commands an individual KPI that is open in your workspace Change the way numeric values display in your KPIs by adding symbols such as the dollar sign ($), percent sign (%), or by specifying decimal places.
Format commands an individual analytic chart or grid that is open in your workspace Make changes to the report type and legend. For example, you can change a grid to a line chart or a bar chart. And, you can configure the legend to appear across the top or next to an analytic report.

Indicators

The following table describes how each toolbar command is used in Dashboard Designer.

Use this command for these elements to do this task
Bulk Edit multiple indicators that you select in your workspace Update general properties for multiple indicators, such as their description, owner (or person responsible), and where they are saved.
Select Indicator an individual indicator value that you select in the center pane of the workspace Select a standard image for your indicator.
Picture From File an individual indicator value that you select in the center pane of the workspace Select a custom image for your indicator.
Reset Indicator an individual indicator value that you select in the center pane of the workspace Undo an image selection for an indicator.

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The Create tab toolbar commands

The Create tab includes a variety of toolbar commands that open wizards that you can use to create a particular element. The toolbar commands that are available on the Create tab are organized into two groups:

  • Objects
  • Reports

Objects

The Objects group includes the Dashboard, Scorecard, KPI, Indicator, and Data Source toolbar commands.

The Objects section of the Create tab in Dashboard Designer.

The following table describes how each toolbar command is used in Dashboard Designer.

Command Description
Dashboard Use the Dashboard command to create a dashboard that contains one page. You can add more pages to your dashboard in the workspace.
Scorecard Use the Scorecard command to create a scorecard that contains one or more KPIs. The KPIs must already be created and published to Monitoring Server.
KPI Use the KPI command to create a blank KPI or an Objective KPI. When you select Blank KPI, you create a single KPI that you set up in the workspace. When you select Objective, you create a KPI that rolls up scores from its children KPIs.
Indicator Use the Indicator command to create an indicator that you can use when you create KPIs. Indicators must already be created and published to Monitoring Server before you can use them in KPIs.
Data Source Use the Data Source command to create a data source connection for a PerformancePoint report. Note that in most cases, you do not create a database in Dashboard Designer; you create a connection to an existing data source.

Reports

The Reports group includes the Analytic Chart, Analytic Grid, PivotChart, Strategy Map, Web Page, and Other Reports toolbar commands.

The Reports section of the Create tab in Dashboard Designer.

The following table describes how each toolbar command is used in Dashboard Designer.

Command Description
Analytic Chart Use the Analytic Chart command to create an analytic chart report that uses SQL Server 2005 Analysis Services data.
Analytic Grid Use the Analytic Grid command to create an analytic grid report that uses SQL Server 2005 Analysis Services data.
PivotChart Use the PivotChart command to create a PerformancePoint Web Part to display a bar chart, line chart, pie chart, smoothline, scatter plot, bubble chart, area chart, or radar chart that uses data in Office Excel 2007.
Strategy Map Use the Strategy Map command to create an organizational chart or workflow that shows performance for individual components using KPIs in a scorecard.
Web Page Use the Web Page command to create a PerformancePoint Web Part that displays an internal or external Web site in a dashboard.
Other Reports Use the Other Reports command to open the Select a Report template dialog box where you can select one of eleven different report templates, including analytic charts and grids, Excel Services reports, ProClarity Analytics Server Page reports, Reporting Services reports, strategy maps, trend analysis charts, and Web page reports.

 Note   Dashboard authors define Editor and Reader permissions for each element in Dashboard Designer. Users who have Editor permissions can view, modify, or delete elements. Users who have Reader permissions can only view elements. If you do not have Editor permissions for an element that you want to modify or use, you can open the element in your workspace, save it to a different location, and then republish it to Monitoring Server. By default, you have Editor permissions for any element that you create or publish.

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