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For people who don't have access to your Outlook calendar, you can publish the times that you are already booked and the times that you are still available to a shared Internet or intranet location. (If you're a Microsoft Exchange user, others in your organization can see your free/busy times (free/busy time: In Calendar, time status and user defined labels are indicated by colors and patterns.) by default when they schedule a meeting with you.)

Regardless of how you publish your free/busy times, you can change how often Microsoft Outlook publishes this information and for what period of time.

1. On the Tools menu, click Options, and then click Calendar Options.
2. Click Free/Busy Options.
3. To specify how often Microsoft Outlook automatically updates your free/busy information on your Exchange server or one of the servers used in the situations described below, enter a number in the Update free/busy information on the server every x minutes box.
4. To specify how many months of free/busy data is available on the server, enter a number in the Publish x month(s) of Calendar free/busy information on the server box. You can publish up to 36 months of free/busy schedule information.

To publish your free/busy times to the Internet or Intranet, do the following:

• In the Publish at my location box, type the name of the server where your free/busy information is stored.

Notes

• The name you specify, such as file://computername/public/name.vfb, can include FTP, HTTP, or file URLs.
• Anyone who you give the location to or who acquires it through other means can access your free/busy times.