You do this by setting sharing permissions on your private folders.

Example:

• You want a colleague to see your task list.
• You want your manager to see your Calendar.

You do this by assigning a delegate (delegate: Someone granted permission to open another person's folders, create items, and respond to requests for that person. The person granting delegate permission determines the folders the delegate can access and the changes the delegate can make.) for your private folders.

• You have an assistant who helps you manage your e-mail messages and your Calendar while you are out of the office.

You do this by creating public folders. With public folders, you can share Microsoft Outlook items related to a specific subject or project. Outlook displays public folder in the Folder List under the Public Folders icon.

Example:

• Your workgroup wants to share a task list or post and respond to ideas online in a public forum.

• Your workgroup wants a calendar where everyone can see the latest team events. (Tip: You can use the group scheduling feature from within a public folder to create a group calendar that shows the schedules of a number of people or resources (resource: A room, computer, or any equipment needed at a meeting. You can look up a resource's availability, compare its schedule to yours, and block out time in its Calendar. You invite resources to your meetings the same way that you invite people.) at a glance.)

• Publish your free/busy status

Publish to an Internet or intranet location your own free/busy times as they appear on the Attendee Availability tab of a meeting or appointment in Calendar. This enables those who don't have access to your Exchange server or to your computer to see when you're busy. The free/busy information is updated periodically as Microsoft Outlook synchronizes.

Example:

• You want clients from outside your company to see the times when you're available so that they can schedule meetings or phone conferences with you.

• Save a calendar as a Web page

Publish a calendar to a Web server so that those who don't have access to your Exchange server or to your computer can view it. You can save the calendar to an Internet service provider's (ISP) Web server or to any standard Web server installed with the default configuration and running the FTP (FTP: A communication protocol that makes it possible for a user to transfer files between remote locations on a network. This protocol also allows users to use FTP commands, such as listing files and folders, to work with files on a remote location.) protocol. This technique publishes the calendar in month view.

Example:

• You want to publish a calendar with important project dates, or you want to publish your soccer team's game schedule.

Meet with other people online.

Example:

• You want to demonstrate a prototype for a new product and discuss it with employees based at different facilities, and you don't want to require them to travel to your location.