Find linked items - Outlook - Microsoft Office Online

Warning: You are viewing this page with an unsupported Web browser. This Web site works best with Microsoft Internet Explorer 6.0 or later, Firefox 1.5, or Netscape Navigator 8.0 or later. Learn more about supported browsers.

Email this link

Printer-Friendly Version Bookmark and Share

Find linked items

Applies to: Microsoft Office Outlook 2003

When you select the Activities tab in a contact (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.) item (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.), the Show list displays the All items folder group. This is because by default Microsoft Outlook searches only the main Outlook folders for links to items.

Do one or more of the following:

Show Change the folders that are searched automatically for linked items

On the Go menu, click Folder List.
Click the Contacts folder you want.
On the File menu, point to Folder, click Properties for <"foldername">, and then click the Activities tab.
In the Default activities view list, click the folder you want to be searched by default.

Show Add or remove folders in a folder group

On the Go menu, click Folder List.
Click the Contacts folder you want.
On the File menu, point to Folder, click Properties for <"foldername">, and then click the Activities tab.
In the Folder groups list, click the folder group you want to change.
Click Modify.
Select the check box next to each folder you want to add to the search and clear the check box next to each folder you want to remove from it.

Show Create a set of folders to search as a folder group

On the Go menu, click Folder List.
Click the Contacts folder you want.
On the File menu, point to Folder, click Properties for <"foldername">, and then click the Activities tab.
Click New.
Click the plus sign (+) next to Mailbox to see your folders.
In the list, click the folders you want to search for linked items.
In the Name box, type a name for the folder group.
This name will be added to the Show list on the Activities tab of all contact items.

Show Search an archive file, public folder or personal folder (.pst) file for linked items

Open the file you want to search for linked items.
On the Go menu, click Folder List.
Click Contacts.
On the File menu, point to Folder, click Properties, and then click the Activities tab.
Click New.
In the Name box, type a name for the folder group.
This name will be added to the Show list on the Activities tab of all contact items.
Select the archive folder, public folder, or .pst file you want to search.

Note Microsoft Outlook can only search one set of personal folders at a time. For example, you cannot search in your archive folder and in another .pst file during the same search. You have to make a separate folder group for each set of folders and search in each group separately.