You can have Microsoft Outlook automatically apply grouping as part of a standard arrangement (arrangement: A predefined combination of grouped and sorted messages in table view.), or you can manually group items to create your own grouping.
Automatically group or ungroup items
- To quickly add or remove grouping in an arrangement, on the View menu, point to Arrange By, and then click Show in Groups.
Manually group or ungroup items
Group items
- On the View menu, point to Arrange By, and then click Custom.
- Click Group By.
- Clear the Automatically group according to arrangement check box.
- In the Group items by box, click a field (field: An element of a table that contains a specific item of information, such as a last name. A Title field might contain Mr. or Ms. Databases such as Microsoft SQL Server refer to fields as columns.) to group (group: A set of items with one common attribute; for example, priority or status. Also, to group is to combine items with a common attribute under a shared heading in a table or on a timeline.) by.
If the field you want isn't in the Group items by box, click a different field set in the Select available fields from box.
- Click Ascending or Descending for the sort order of the group headings.
- To display the field you are grouping items by, select the Show field in view check box.
- To group by subgroups, click a field in the Then by box.
- In the Expand/collapse defaults list, click the default for how you want groups to display in the view.
After closing the dialog box, display or hide items in a group by clicking Expand
or Collapse
.
Ungroup items
- On the View menu, point to Arrange By, and then click Custom.
- Click Group By.
- In the Group items by box, click (none).
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