1. In Calendar, on the Actions menu, click Plan a Meeting.
2. Click Add Others, and then click Add from Address Book.
3. In the Type name or select from list box, enter the name of a person or resource you want at the meeting.
4. For each name entered, click Required, Optional, or Resources. (The Required and Optional attendees appear in the To box on the Appointment tab, and Resources appear in the Location box. To get details on a conference room, click it in the Resources list, and then click Properties.) Click OK.
5. Click a time when all invitees are available. You can use AutoPick Next to find the next available free time for all invitees.
6. Click Make Meeting.
7. In the Subject box, type a description.
8. If you did not schedule a room, enter the location in the Location box.
9. If you want to make the meeting recurring, click Recurrence, and then select the recurrence pattern.
10. Select any other options you want.
11. Click Send.

To use Microsoft Windows NetMeeting for this procedure requires that you have NetMeeting version 2.1 or later.

1. On the File menu, point to New, and then click Meeting Request.
2. Select the This is an online meeting using check box, and then in the list, click one of the following:
   • Microsoft NetMeeting
   • Windows Media Services
   • Microsoft Exchange Conferencing
3. In the To box, type the names of people you want to meet online with.
   • For Microsoft Exchange Conferencing you must also select a conference resource (conference resource: A Microsoft Exchange mailbox that allocates a specific number of connections. The resource serves as a virtual room for your online meeting. You invite the resource to an online meeting just as you would reserve a room for a meeting.). To invite a conference resource, click To. In the Select Attendees and Resources dialog box, in the Show Names from the list, select All Conferencing Resources, and then select the resource in the list. Click Resources, and then click OK.
4. In the Subject box, type a description of the meeting.
5. Do one of the following:
   • For NetMeeting, enter the name of the directory server (directory server: Also called an Internet Locator Service (ILS) server. A computer that lists the names and e-mail addresses of people who are running NetMeeting and who are logged on to the server. This information is used to connect to their computers.) you are using in the Directory Server box.
   • For a Windows Media Services broadcast, in the Event Address box, type the event address (event address: An address similar to a URL that provides network access to a Microsoft Windows Media Services event, such as a live broadcast. Attendees go to this address to view the event from their computers.).
   • For Microsoft Exchange Conferencing, you can allow external attendees, or create a private meeting by clearing the Allow additional attendees or users without trusted user certificates to join the conference check box. If you want to require a password for entry into the meeting, type the password in the Password box.
6. Enter times in the Start time and End time boxes.
7. To set a reminder, select the Reminder check box, and then select a time in the list.
8. To have a NetMeeting or a Windows Media Services broadcast start automatically, select one of the following check boxes:
   • Automatically start NetMeeting with Reminder
   • Automatically start Windows Media with Reminder
9. If you want to make the meeting recurring, click Recurrence, and then select the recurrence pattern.
10. Select any other options you want.
11. Click Send.