If the current view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) is a standard view, you cannot rename it. Instead, copy the standard view, give it a new name, and then change the settings if you haven't already customized the view the way you want.

To add or remove buttons in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), click Configure Buttons , click Add or Remove Buttons, and then click the button you want.

Note  To rearrange the buttons displayed in the Navigation Pane, click Configure Buttons , and then click Navigation Pane Options. In the Display buttons in this order list, click the button you want to change, and then click Move Up and Move Down.

• Some fields (field: An element of a table that contains a specific item of information, such as a last name. A Title field might contain Mr. or Ms. Databases such as Microsoft SQL Server refer to fields as columns.) cannot be edited directly in a card view type (view type: The basic structure of a view. When you create a view, you must first select one of five view types (table, timeline, day/week/month, card, or icon) to determine how information will be arranged and formatted in your new view.). For example, you cannot edit the contact (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.) name in the card heading or the contents of the Notes field. To edit this information, you must open the contact.
• You may have switched to a view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) in which editing is off. In a card or table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.) view type, you can switch editing on or off.
  1. On the View menu, point to Arrange By, point to Current View, and then click Customize Current View.
  2. Click Other Settings.
  3. Select or clear the Allow in-cell editing check box.
• You may have changed to multi-line layout. In-cell editing cannot be done in multi-line layout, and when you change from single-line layout to multi-line layout, in-cell editing is automatically turned off. If you switch to single-line layout, in-cell editing will be automatically turned back on.

• When you create a custom view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.), the view is added to the Current View submenu (submenu: A menu that appears when a user points to a command on a higher-level menu.). To switch to the new view, on the View menu, point to Arrange By, point to Current View, and then click the view you want.
• A view can only be used for the same type of folder it was created for. For example, if you create a view for Inbox, you can't use it for Tasks. To use the same view settings, you must create another view in Tasks.
• You can set a custom view to be available in the current folder or in all folders of the same type; for example, all Contacts folders. The view you want to use may not be available in the folder you are in. Switch to the folder you created the view in, copy the view, and then change where it can be used.

Microsoft Outlook automatically resizes all column headings (column heading: The horizontal bar at the top of one column in a table. There are multiple column headings in the column heading row.) in the table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.) view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) to fit in the Outlook window. That way you don't have to scroll to see the columns. In multi-line layout, Outlook displays only a few fields or columns, however you can see more by changing the number of lines that display. You can also see more columns by switching to single-line layout.

You need to display the field in the view, verify that in-cell editing is turned on, and then copy its contents.

1. On the View menu, point to Arrange By, point to Current View, and then click a table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.) view type (view type: The basic structure of a view. When you create a view, you must first select one of five view types (table, timeline, day/week/month, card, or icon) to determine how information will be arranged and formatted in your new view.).
2. Add the columns you want to copy the contents of to the view.

   How?

   In a table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.), a field is a column that contains information. In a card, a field is a box with a label that contains information.

   1. On the View menu, point to Arrange By, and then click Custom.
   2. Click Fields.
   3. Do one of the following:

      Add a field or column

      1. In the Available fields box, click the field you want to add.

         If the field you want is not in the Available fields box, click a different field set in the Select available fields from box, and then click a field.

      2. Click Add.

      Remove a field or column

      1. In the Show these fields in this order box, click the field you want to remove.
      2. Click Remove.

         Tip

         To quickly remove a column, drag the column heading (column heading: The horizontal bar at the top of one column in a table. There are multiple column headings in the column heading row.) away from the row until an X appears through the column heading, and then release the mouse button.

         

3. On the View menu, point to Arrange By, and then click Custom.
4. Click Other Settings.
5. Select the Allow in-cell editing check box, and then click OK.
6. Select the text you want to copy.
7. On the Edit menu, click Copy.
8. Switch to the other program or to the item you want to copy the information to.
9. On the Edit menu, click Paste.

Multi-line layout normally displays four fields (field: An element of a table that contains a specific item of information, such as a last name. A Title field might contain Mr. or Ms. Databases such as Microsoft SQL Server refer to fields as columns.) (From, Subject, Date, and Icon). If you have changed the order of the fields (columns) or added a text field to the column order before the From or Subject fields, your message information may display incorrectly in multi-line layout. Switch to single-line layout and review and rearrange your column headings (column heading: The horizontal bar at the top of one column in a table. There are multiple column headings in the column heading row.). The fields should be ordered so that From and Subject are the first two text fields, and the Date field (Received or Sent) is the first date field. You can specify that additional fields appear on lines following these default fields.