Choose e-mail accounts and folders to check for new items - Outlook

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Choose e-mail accounts and folders to check for new items

Applies to: Microsoft Office Outlook 2003

You can send and receive messages from one, several, or all of your e-mail accounts automatically at specified intervals, or manually.

When using an Offline Folder file (.ost) (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.) for working offline, you can specify which folders are available and kept up-to-date with the server.

Do either of the following:

Show Create a Send/Receive group

On the Tools menu, point to Send/Receive , point to Send/Receive Settings, and then click Define Send/Receive Groups.
Click New.
Type a name for the new Send/Receive group, and then click OK.
Under Accounts, click an account, and then select the Include the selected account in this group check box if it is not already selected.
Under Account Options, select the options you want.
Under Folder Options, select the check box beside each folder that you want to include in the group.

Show Modify a Send/Receive group

On the Tools menu, point to Send/Receive , point to Send/Receive Settings, and then click Define Send/Receive Groups.
In the list, click All Accounts or the Send/Receive group you want to modify, and then click Edit.
Select the options that you want.
Repeat for each Send/Receive group you want to modify.

Note You can specify different settings for when Microsoft Outlook is offline.