• In the Look for box, click Messages. Set the options specified to find messages:

  Sent only to me

  • Select the Where I am check box, and then click the only person on the To line.

  Sent to other recipients

  • In the Sent To box, type the full name (full name: The first and last name for a contact, or the first and last name plus any middle name, title, and suffix (for example, Jr. or Dr.).) (not the e-mail address), or click Sent To to select from a list.

  The search returns items with any name that contains the text you type. For example, to find messages sent to Beth and Elizabeth, you can type Beth.

  Sent from a particular sender

  • In the From box, type the e-mail name (not the full e-mail address), or click From to select from a list.

  Tip

  To quickly find all messages from a particular sender, in the main Microsoft Outlook window, select a message from that person. On the Tools menu, point to Find, and then click Messages from Sender. To quickly find all messages in an e-mail conversation, select one of the messages in the conversation. On the Tools menu, point to Find, and then click Related Messages.

• In the Look for box, click Appointments and Meetings. Set the options specified to find appointments and meetings:

  Attended or organized by a specific person

  • Type a name in the Attendees or Organized By box, or click either button to select from a list.

  With a specific start time

  1. In the first Time box, click Starts.
  2. In the second Time box, click a time criteria, such as next month.

• In the Look for box, click Any type of Outlook item. Set the options specified to find items:

  With attachments

  1. Click the More Choices tab.
  2. Select the Only items with check box, and then click one or more attachments.

  Based on size

  1. Click the More Choices tab.
  2. In the Size (kilobytes) list, click the choice you want, and if appropriate, type numbers in the two boxes next to the list.

  In a specific category

  1. Click the More Choices tab.
  2. Click Categories, and then select the check box next to the category you want.

     If the category you want isn't available in the Available categories box, click Master Category List, type a name for the category, click Add, and then click OK.

  3. Click OK, and then click Find Now.

  Using custom criteria

  1. Click the Advanced tab.
  2. Click Field.
  3. Point to the field set you want, and then click the field you want to use in the search criteria.
  4. In the Condition box, click the condition (condition: Part of the criteria that a field must meet for searching or filtering. Some conditions must be used with a value; for example, the field Author with the condition equals with the value Jane.) you want to use with the selected field. The conditions (condition: Part of the criteria that a field must meet for searching or filtering. Some conditions must be used with a value; for example, the field Author with the condition equals with the value Jane.) available depend on the field selected.
  5. If the condition requires a value (value: The text, date, number, or logical input that completes a condition that a field must meet for searching or filtering. For example, the field Author with the condition equals must include a value, such as John, to be complete.), enter the value you want the field and condition to meet in the Value box.

• To search for files that are located in an Outlook folder, in the Look for box, click Files (Outlook/Exchange).

Use these guidelines to enter a search value to find files by: