Create an e-mail message with restricted permission - Outlook

Warning: You are viewing this page with an unsupported Web browser. This Web site works best with Microsoft Internet Explorer 6.0 or later, Firefox 1.5, or Netscape Navigator 8.0 or later. Learn more about supported browsers.

Email this link

Printer-Friendly Version Bookmark and Share

Create an e-mail message with restricted permission

Applies to: Microsoft Office Outlook 2003

Send an e-mail message with restricted permission.

On the File menu, point to New, and then click Mail Message.
Enter the recipient names in the To, Cc, or Bcc boxes (To, Cc, and Bcc boxes: A message is sent to the recipients in the To box. Recipients in the Cc (carbon copy) and Bcc (blind carbon copy) boxes also get the message; however, the names of the recipients in the Bcc box aren't visible to other recipients.). Separate names with a semicolon (;).
To select recipient names from a list in the Address Book, click To or Cc.
In the Subject box, type the subject of the message.
In the message body, type the message.
On the E-mail toolbar, click Permission .
Click Send.

Show Tip

To use a custom permission policy (permission policy: An approach to restricting permission for a given document, workbook, presentation, or message. The policy defines which Office features are available, which information can be accessed, and what level of editing is allowed.) that an e-mail administrator has created for people in your company, do the following:

On the File menu, point to Permission, and then click a custom permission policy on the submenu.

Notes

If you attach a Microsoft Office 2003 document to a message with restricted permission, the document will be automatically restricted. However, if permission is already restricted for the attached document, and then you restrict permission for the message, the attachment retains its existing permission.
If you want to use a different user account to create an e-mail message with restricted permission, point to Permission on the File menu, and then click Restrict Permission As.
If you want to set an expiration date for a message, with the message open, click Options on the toolbar, and then, under Delivery options, select the Expires after check box, and then select a date and time.
The InfoBar (InfoBar: Banner near the top of an open e-mail message, appointment, contact, or task. Tells you if a message has been replied to or forwarded, along with the online status of a contact who is using Instant Messaging, and so on.) at the top of a message indicates what permissions recipients have for a message. For example, the InfoBar might show: "Do Not Forward - (recipients can read this message, but cannot forward, print, or copy content)."