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By associating a keyboard shortcut with a color category (color category: A keyword or phrase with an associated color that helps you keep track of items, such as messages, contacts, and appointments. You can use color categories to easily find, sort, filter, or group items.), you can quickly assign the color category to an item, such as an e-mail message, by selecting the item in your Inbox or another table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.) view and then pressing the keyboard shortcut. You can also use the keyboard shortcut to assign a color category to multiple items at the same time.

1. On the toolbar of the main Microsoft Office Outlook 2007 window, click Categorize .
2. At the bottom of the menu, click All Categories.
3. In the Name list, select the check box for a color category.
4. In the Shortcut Key list, choose a keyboard shortcut.