Demo: Manage job-candidate e-mail using Search Folders - Outlook

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How much time have you wasted searching through your e-mail folders for that one message you need right now? Search Folders in Microsoft Office Outlook® 2003 automatically scan all messages to find references to your search criteria, and build a list with pointers to the e-mail messages, no matter where they’re filed. Plus you can see at a glance all new messages coming in about a topic — it’s much faster than wading through your entire Inbox.

Note For screen reader text detailing the content of the video and a screen reader version of the audio script, click Demo text version.

Show Demo text version

Screen Action	Audio Script
Outlook 2003 is open.	As an HR recruiter, I want to spend less time tracking e-mail messages and more time responding to the business needs of my organization. Search Folders in Outlook 2003 are a great way to help me stay organized.
The pointer moves to an open e-mail message and highlights the phrase Req 53 in the subject header of the message. The pointer opens the File menu, points to New, and then selects Search Folder on the submenu to open the New Search Folder dialog box.	I’m trying to fill a position for a sales manager with a job req # 53. I’m going to create a Search Folder to keep track of all the e-mail messages I receive that are related to this job opening.
In the New Search Folder dialog box, the pointer moves the scroll bar down the Select a Search Folder list and selects Create a Custom Search Folder. The pointer clicks the Choose button and the Custom Search Folder dialog box opens.	Outlook offers over a dozen ready-made templates for common Search Folder tasks, but in this case, I’m going to create a custom Search Folder to address my specific needs.
In the Custom Search Folder dialog box, the phrase sales manager is typed into the Name box, the pointer clicks the Criteria button, and the Search Folder Criteria dialog box opens. In the Search Folder Criteria dialog box, the phrase req 53 is typed into the Search for the words box, and then the pointer clicks OK to close the three open dialog boxes.	I’m going to call this Search Folder “Sales Manager.” Now I’m going to define the criteria for this search. This is just like creating a standard search. The job request number is 53, so I’ll add that to my search criteria.
Outlook now displays a sales manager folder under Search Folders in the All Mail Folders list on the left side of the screen. Outlook also displays the messages connected with the new Search Folder and the pointer highlights each of those messages in turn.	Now, my Sales Manager Search Folder will constantly monitor my Inbox and keep track of any messages related to this job posting. Throughout the day, I can go back to my Sales Manager Search Folder to find all the related messages.
The pointer highlights the sales manager Search Folder, right-clicks it, and selects Add to Favorite Folders on the submenu. The sales manager folder now also appears in the Favorite Folders list. The pointer selects Inbox and then selects the new sales manager Search Folder in the Favorite Folders list.	I can also add this Search Folder to my favorites if it’s something that I’ll be looking at regularly. There it is, front and center, in my favorites. Now I can quickly switch between my Inbox and my Sales Manager Search Folder.
Outlook 2003 disappears. The animated text Experience your own great momentsappears. Under it appears the URL http://www.microsoft.com/office.	Search Folders area a great way to organize my e-mail so I can find what I want quickly and easily.

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