By publishing your schedule, you make it available for those who don't otherwise have access to your calendar. By encouraging these individuals to publish their schedules, too, you'll make it easier and more efficient for all of you to coordinate meeting times.

There are different ways to publish your Outlook schedule. You can publish just the times when you're free and when you're busy, which others will see in a meeting request or on a group calendar that includes you, or you can publish a one-month snapshot of your Calendar that others can view.

Publish your free/busy times

You can publish your free and busy times to a shared location on an Internet or intranet location. No authorization or memberships are required. People access the information just by going to the address where it is located or, if you have the location specified in your Outlook free/busy settings, in a meeting request or on a group calendar.

No details about your other meetings or appointments are displayed.

Save an Outlook Calendar as a Web page

Instead of publishing just your free and busy times, you can publish to a Web page a one-month snapshot of your Calendar with the times you already booked and, if you want, details about your meetings or other appointments. People can view this information to help them schedule meetings with you, but they can't enter information into the page. In addition, the Web page does not automatically update as you add, remove, or revise appointments in your Calendar, so you need to save your Calendar each time you want to update the Web version.