Fig. 1 Once you select a message and click the Organize command on the Tools menu, you're just a few quick steps away from color-coded messages.
Select Using Colors
Set up the rule for color coding.
Click Apply Color
Fig. 2 When you apply a color using the Organize pane, Outlook automatically creates an Automatic Formatting rule. You can see these rules by clicking Automatic Formatting in the Organize pane.
To color code messages, you would use the Organize pane, as shown in Figure 1. (To display the Organize pane, click Organize on the Tools menu.)
When you fill in the boxes in this pane and click Apply Color, Outlook creates an Automatic Formatting rule, similar to the one shown in Figure 2, that colors messages using the properties that you specify.
To change or undo color coding, you would click Automatic Formatting in the Organize pane and delete or modify the rule. We'll show you in more detail how to do this in the practice session, which is coming up next.