Page 5 of 13PREVNEXT

Find, copy, or back up e-mail on your own computer

Steps to open Personal Folders file

To open a Personal Folders file:
Callout 1 On the File menu, point to Open, and then click Outlook Data File.
Callout 2 Select the .pst file from the Open Outlook Data File dialog box.
Callout 3 In the Navigation Pane, you'll see the Personal Folders file in the Folder List. To read the contents of a .pst, click the plus sign next to it. (In this picture, we've used the default "Personal Folders" name for the folder. You can use something that more clearly describes the folder's contents when you try this on your own.)

Once you've created your .pst file, the best place to view it is from the Folder List.

You can have as many .pst files open at one time as you like. For example, you may be using archived messages from years ago and reviewing messages about a current project.

However, there may be times when you want to open a .pst file, read its contents, and then close it again—that is, view the file's contents, but not have it permanently cluttering up your Folder List.

Open a .pst

You can easily display a .pst and read its contents by opening it in the Folder List. Of course, before you can open the file, you'll need to know where on your computer it's located. Finding a closed .pst file isn't always easy: We'll give you some tips on finding these later on in this lesson.

Note     You can also open a .pst that's stored on any other computer on your network—as long as you have appropriate permissions and as long as no one else has the .pst file open. Personal folders files are for use by one person at a time, on one computer at a time.

Close a .pst

If you no longer need to review the contents of a .pst, you can remove it from the folder list so that it won't distract you. You would do this by right-clicking it and clicking Close "Personal Folders" (or whatever name you've given to your Personal Folders file):

Close Personal Folders command

Closing a .pst file keeps it from being displayed in Outlook, but it doesn't affect its contents or its location on your computer. And, you can always re-open it using the steps we described above.

Page 5 of 13PREVNEXT