Translate text

Using the Research feature, you can translate single words or short phrases by using bilingual dictionaries or translate your entire document by using Web-based machine translation services. To translate text, you may also need to satisfy the operating system requirements for specific languages.

What do you want to do?


Translate text

 Note   Machine translation is helpful for conveying the basic subject matter of the content and for confirming whether the content is relevant to you. For important or sensitive documents, human translation is recommended, because machine translation may not preserve the full meaning and tone of the text.

Which program are you using?


Excel

  1. On the Review tab, click Translate.
  2. If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research task pane.
  3. To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English (U.S.) in the From list and French (France) in the To list.

 Note   To customize which resources are used for translation, click Translation options, and then select the look-up options that you want.

  1. Do one of the following:
    • To translate a specific word, press ALT and click a word. The results appear in the Research task pane under Translation.
    • To translate a short phrase, select the words, press ALT and click the selection. The results appear in the Research task pane under Translation.
    • To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching Button image.

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OneNote

  1. On the Tools menu, click Research, and then in the All Reference Books list, click Translation.

Research task pane

  1. If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research task pane.
  2. To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English (U.S.) in the From list and French (France) in the To list.

 Note   To customize which resources are used for translation, click Translation options, and then select the look-up options that you want.

  1. Do one of the following:
    • To translate a specific word, press ALT and click a word. The results appear in the Research task pane under Translation.
    • To translate a short phrase, select the words, press ALT and click the selection. The results appear in the Research task pane under Translation.
    • To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching Button image.

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Outlook

  1. Right-click the message body, and then click Translate on the shortcut menu.

 Note   You can do this in any new item and in the Reading Pane.

  1. Alternatively, in a new message, click the message body, and then on the Message tab, in the Proofing group, click Spelling, and then click Translate.

Translate menu command

  1. If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research task pane.
  2. To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English (U.S.) in the From list and French (France) in the To list.

 Note   To customize which resources are used for translation, click Translation options, and then select the look-up options that you want.

  1. Do one of the following:
    • To translate a specific word, press ALT and click a word. The results appear in the Research task pane under Translation.
    • To translate a short phrase, select the words, press ALT and click the selection. The results appear in the Research task pane under Translation.
    • To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching Button image.

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PowerPoint

  1. On the Review tab, click Translate.
  2. If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research task pane.
  3. To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English (U.S.) in the From list and French (France) in the To list.

 Note   To customize which resources are used for translation, click Translation options, and then select the look-up options that you want.

  1. Do one of the following:
    • To translate a specific word, press ALT and click a word. The results appear in the Research task pane under Translation.

 Note   Using ALT+Click is not supported in Microsoft Office PowerPoint. Instead, type the word or phrase in the Search for box, and then click Start Searching Button image.

  • To translate a short phrase, select the words, press ALT and click the selection. The results appear in the Research task pane under Translation.

 Note   Using ALT+Click is not supported in Microsoft Office PowerPoint. Instead, type the word or phrase in the Search for box, and then click Start Searching Button image.

  • To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching Button image.

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Publisher

  1. On the Tools menu, click Research, and then in the All Reference Books list, click Translation.

Research task pane

  1. If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research task pane.
  2. To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English (U.S.) in the From list and French (France) in the To list.

 Note   To customize which resources are used for translation, click Translation options, and then select the look-up options that you want.

  1. Do one of the following:
    • To translate a specific word, press ALT and click a word. The results appear in the Research task pane under Translation.
    • To translate a short phrase, select the words, press ALT and click the selection. The results appear in the Research task pane under Translation.
    • To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching Button image.

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Visio

  1. On the Tools menu, click Research, and then in the All Reference Books list, click Translation.

Research task pane

  1. If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research task pane.
  2. To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English (U.S.) in the From list and French (France) in the To list.

 Note   To customize which resources are used for translation, click Translation options, and then select the look-up options that you want.

  1. Do one of the following:
    • To translate a specific word, press ALT and click a word. The results appear in the Research task pane under Translation.
    • To translate a short phrase, select the words, press ALT and click the selection. The results appear in the Research task pane under Translation.
    • To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching Button image.

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Word

  1. On the Review tab, click Translate.

 Tip   In Word, right-click anywhere in the document, and then click Translate on the shortcut menu.

  1. If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service through the Research task pane.
  2. To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to translate from and to. For example, to translate English to French, click English (U.S.) in the From list and French (France) in the To list.

 Note   To customize which resources are used for translation, click Translation options, and then select the look-up options that you want.

  1. Do one of the following:
    • To translate a specific word, press ALT and click a word. The results appear in the Research task pane under Translation.
    • To translate a short phrase, select the words, press ALT and click the selection. The results appear in the Research task pane under Translation.
    • To translate a whole document, in the Research task pane, under Translation, click Translate the whole document Button image. A translation of your document appears in your Web browser. Translate the whole document is available only in Microsoft Office Word.

 Note   Privacy Alert     If you choose to translate your whole document, your document is sent unencrypted to a third-party translation service. As with any information that is sent unencrypted over the Internet, it might be possible for other people to see the document.

  • To translate a word or phrase, type the word or phrase in the Search for box, and then click Start Searching Button image.

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Enable the Translation ScreenTip in Outlook and Word

You can enable an Enhanced ScreenTip that translates words that you pause on with your pointer. The languages supported by default are English, French, and Spanish. Other languages are available if the Translation dictionary service for that language is available.

Which program are you using?


Outlook

  1. In a new message, click anywhere in the message body.
  2. On the Message tab, in the Proofing group, click Spelling, and then click Translation ScreenTip.

 Tip   In a message, right-click anywhere in the message body, and then click Translate on the shortcut menu.

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Word

  1. On the Review tab, click Translation ScreenTip.

Translation Tool Tip button

  1. Select the language you want the word translated to.
  2. Pause the pointer over the word that you want to translate.

A ScreenTip appears next to the word with the word translated.

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Applies to:
OneNote 2007, PowerPoint 2007, Publisher 2007, Visio 2007