Take advantage of Favorite Folders

Folders in Favorite Folders appear on the minimized Navigation Pane, space permitting. Favorite Folders provides a handy way to keep your most-used folders easily visible at the top of the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.). To help you find specific folders and unread e-mail items quickly, you can organize the folder list the way you want it, because the folders in Favorite Folders don't have to be in alphabetical order. Just drag them to where you want them in the list.

If you use the minimized Navigation Pane, then some or all of the folders in Favorite Folders will appear as vertical folder buttons. This layout keeps them out of your way when not needed, yet available on demand. To find out more, see Optimize the minimized Navigation Pane for viewing Favorite Folders below.

About Favorite Folders

Optimize the minimized Navigation Pane for viewing Favorite Folders

Folder buttons in minimized Navigation Pane You can open your mail folders in Favorite Folders (Favorite Folders: A pane located on top of the Navigation Pane that has copies of your Inbox, Sent Items, and so on. You can add, remove, and arrange folders in this pane. Collapse or expand the pane by clicking the arrow in the Favorite Folders header.) by using the vertical folder buttons in the minimized Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.). When you click a folder button, you see a list of the mail items in that folder in the message list (message list: The middle part of the main Outlook window that displays the contents of the selected folder.). Besides the main Navigation Pane button, only the folders from Favorite Folders appear as vertical buttons in the minimized Navigation Pane.

The number of folders that are displayed as buttons in the minimized Navigation Pane depends on how much space there is above the view buttons (such as the Mail or Calendar button) at the bottom of the pane.

The order in which the folder buttons show in the minimized Navigation Pane is the same as the order in which they are listed in Favorite Folders.

Customize the way you view your Favorite Folders in the minimized Navigation Pane by doing any of the following:

  • Add or remove folders in Favorite Folders    
    • Right-click the folder that you want to add or remove, and then click Add to Favorite Folders or Remove from Favorite Folders on the shortcut menu.
  • Move folders to arrange them in a different order    
    • Click a folder and drag it to where you want it in the Favorite Folders list.
  • Create more space for folder buttons in the minimized Navigation Pane    

Do any of the following:

  • Shorten the names of the folders in Favorite Folders. The length of the folder name affects the length of the vertical folder button.
  • Splitter bar in minimized Navigation Pane Drag the horizontal splitter bar down and hide the view buttons. These are the Mail button, the Contacts button, and so on.
  • Remove some or all of the view buttons from the minimized Navigation Pane.

ShowHow?

At the bottom of the minimized Navigation Pane, click Configure buttons Button image, click Add or Remove Buttons, and then click the button that you want to remove.


  • Maximize your main Microsoft Office Outlook window. A taller window can create more space in the minimized Navigation Pane.

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Applies to:
Outlook 2007