Synchronize offline folders

You can automatically synchronize your offline folders at a time or time intervals that you specify, or you can manually synchronize them whenever you need to. Whether you synchronize automatically or manually, you must first have specified the folders for offline use.

You must first set up Microsoft Outlook to work offline and, if using an Exchange Server e-mail account, select the Exchange folders you want available offline.

ShowManually synchronize folders

Do one of the following:

  • To synchronize the selected folder, click the Tools menu, point to Send/Receive, and then click This Folder.
  • To synchronize all of your folders that are set up for offline use, click the Tools menu, point to Send/Receive, and then click Send/Receive All.
  • To synchronize a Send/Receive group of folders, click the Tools menu, point to Send/Receive, and then click the name of the Send/Receive group.

ShowAutomatically synchronize folders

  1. On the Tools menu, point to Send/Receive, point to Send/Receive Settings, and then click Define Send/Receive Groups.
  2. Under Group Name, select a send/receive group group.
  3. Do either or both of the following:

ShowSet up online synchronization

Under Setting for group Send/Receive group name, select the check boxes that you want:

  • To automatically synchronize all folders at specified intervals while you're online, select the Schedule an automatic send/receive every x minutes check box, and then enter a number between 1 and 1440.
  • To synchronize all folders after every online Microsoft Outlook session, select the Perform an automatic send/receive when exiting check box.

ShowSet up offline synchronization

Under When Outlook is offline, select the check boxes that you want:

  • To automatically synchronize all folders at specified intervals while you're online, select the Schedule an automatic send/receive every x minutes check box, and then enter a number between 1 and 1440.

 Note   If you are using Cached Exchange Mode with a Microsoft Exchange Server e-mail account, a copy of the your Exchange mailbox is kept on your computer in an Offline Folder file (.ost). (Offline Folder file: The file on your hard disk that contains offline folders. The offline folder file has an .ost extension. You can create it automatically when you set up Outlook or when you first make a folder available offline.) This allows you to work uninterrupted online or offline. Your data is automatically synchronized and this procedure is not necessary.

 
 
Applies to:
Outlook 2003