Switch to another Outlook e-mail profile

An Microsoft Outlooke-mail profile is made up of e-mail accounts, data files, and information about where your e-mail is stored. This article assumes that you are using multiple profiles and explains how to make a profile the default and how to switch to a different profile. If you are unfamiliar with e-mail profiles, see overview of Outlook e-mail profiles.

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Using multiple profiles

If you use multiple profiles, you can configure Outlook either to always use the same profile or to prompt you to select a profile each time that you start the program. When you switch from one profile to another, you change the e-mail accounts and settings that are available to you in an Outlook session.

 Important   You cannot switch from one e-mail profile to another while Outlook is running.

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Configure Outlook to always use the same profile

  1. In Microsoft Windows, click the Start button, and then click Control Panel.
  2. Do one of the following:
    • Windows Vista    Click User Accounts, and then click Mail.

 Note   In Classic view, double-click Mail.

  • Microsoft Windows XP    Click User Accounts, and then click Mail.

 Note   In Classic view, double-click Mail.

  1. The Mail icon won't appear unless you have Outlook installed and have run the program at least once.

The Mail Setup dialog box opens.

Mail Setup

  1. Click Show Profiles.
  2. Under When starting Microsoft Office Outlook, use this profile, click Always use this profile, and then click the profile that you want to use in the list.

Mail dialog box

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Configure Outlook to prompt you to choose a profile when started

  1. In Microsoft Windows, click the Start button, and then click Control Panel.
  2. Do one of the following:
    • Windows Vista    Click User Accounts, and then click Mail.

 Note   In Classic view, double-click Mail.

  • Microsoft Windows XP    Click User Accounts, and then click Mail.

 Note   In Classic view, double-click Mail.

  1. The Mail icon won't appear unless you have Outlook installed and have run the program at least once.

The Mail Setup dialog box opens.

Mail Setup

  1. Click Show Profiles.
  2. Under When starting Microsoft Office Outlook, use this profile, click Prompt for a profile to be used.

Mail dialog box

  1. When Outlook starts, click the profile that you want to use in the Profile Name list.

Choose Profile dialog box

 Tip   When you use multiple profiles, there is usually one that you use the most often. Using the Prompt for a profile to be used option, you can configure Outlook to always select that profile in the Profile Name box. Then all you have to do to use that profile is click OK:

  1. In the Choose Profile dialog box, in the Profile Name list, click the profile that you want to be automatically selected.
  2. Click Options and then, under Options, select the Set as default profile check box.

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Applies to:
Outlook 2007