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Manage your mailbox II: Understand your choices for long-term saving

Reasons to store locally: server space, record keeping, portability

Reasons to use Personal Folders.

Creating and using Personal Folders, or PSTs, in Outlook is simple. Here are a few reasons why you may want to try using them:

  • To free up server space You may want to do this, for example, if you're getting reminders from your system administrator that your mailbox is about to reach its size limit.
  • Better record keeping Use Personal Folders for messages that you're keeping for professional or private reasons. PST storage can help you maintain a "paper trail."
  • Portability You can use Personal Folders to move or copy messages from one computer to another computer, or to back them up to a CD-ROM or a data stick.
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