Stop putting extra line spaces in my e-mail signatures

Applies to
Microsoft Office Outlook® 2003

If you want, you can have signatures automatically inserted when you compose a new e-mail message. You might want your signature to be single-spaced such as the following:

Min Su
Director of Quality Assurance, Trey Research
+1 425 555-0128 /

However, when you compose a new e-mail message, the signature that is inserted might appear similar to the following:

Min Su

Director of Quality Assurance, Trey Research

+1 425 555-0128 /

The extra line spacing is caused by the interactions between Outlook and your editing application, such as Microsoft Office Word or Microsoft Office FrontPage®.

In the first signature example, when you pressed ENTER at the end of a line, a <br> tag was inserted in the code used for the signature. A <br> tag is used in HTML to create a line break. However, depending on which editing application you use to create your signature, a <p> tag (a paragraph tag) might be inserted. A <p> tag is interpreted by Outlook as a line break plus an extra line space.

 Note   HTML tags are not typically visible unless you are using the code view of an HTML editor.

What you see is what you really want

If your signature is double–line spaced and you want it single–line spaced, do the following:

  1. On the Tools menu, click Options.
  2. Click the Mail Format tab.
  3. Click Signatures.
  4. In the Signature box, select the signature that you want to modify, and then click Edit.
  5. Place the insertion point after the last character in the line.
  6. Press DELETE, and then press SHIFT+ENTER.
  7. Repeat Steps 5 and 6 for each line of text.
  8. When you have finished with all lines, click OK three times.
Applies to:
Outlook 2003