Sort messages alphabetically

Applies to
Microsoft Office Outlook® 2003

The way to sort messages alphabetically in a message list, such as your Inbox, depends on the view (view: Views give you different ways to look at the same information in a folder by putting it in different arrangements and formats. There are standard views for each folder. You can also create custom views.) that you are using — single-line layout or multiple-line layout.

Single-line and multiple-line layouts are two views in the Outlook table (table: A view type that displays a list of items (rows) and their attributes (columns). Use this view to display details about items. Table is the default view type for Inbox and Tasks.)  view type (view type: The basic structure of a view. When you create a view, you must first select one of five view types (table, timeline, day/week/month, card, or icon) to determine how information will be arranged and formatted in your new view.). These views display message information in your message list in a single line or multiple lines.

 Note   You can quickly switch between single-line layout and multiple-line layout by making your message list wider or narrower.

Sort alphabetically in single-line layout

  • In your message list, click the Subject column heading.

This sorts your message list alphabetically by Subject. You can sort many columns alphabetically by clicking their column headings. Columns based on numbers, such as Received or Size, sort differently.

Sort alphabetically by changing the arrangement (in multiple-line layout)

  • In your message list, click the Arranged By column heading, and then click Subject.

This view lists the messages in your message list alphabetically according to Subject.

You can sort most arrangements in the same way. Arrangements based on numbers, such as Date, sort differently.

Applies to:
Outlook 2003