Send a message with a reminder

If you need to follow up on a message or want to remember to check for responses to a message that you send, include a reminder in the new e-mail message before you send it. You can also encourage other people to respond to a message or remind them of actions that need to be taken by sending them a flagged message with a reminder.

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How do the flag dates on the Follow Up menu work?

Use flags to mark items for follow up and to include reminders. In Microsoft Office Outlook 2007, the following default start dates, due dates, and reminder times are available for flags. You can customize each of the settings.

Flag Start date Due date Reminder
Today Current date Current date One hour before the end time of today's work day
Tomorrow Current date plus one day Current date plus one day Start time of current day plus one work day
This Week Current date plus two days, but no later than the last work day of this week Last work day of this week Start time of current day plus two work days
Next Week First work day of next week Last work day of next week Start time of the first work day of next week
No Date No date No date Current date
Custom Current date is displayed; choose a custom date if desired Current date is displayed; choose a custom date if desired Current date is displayed; choose a custom date if desired

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Send a message with a reminder for yourself to follow up

  1. In the new message, on the Message tab, in the Options group, click Follow Up Button image.
  2. On the Follow Up menu, click Add Reminder.
  3. To choose the type of reminder, select one from the Flag to list.

For example, you can choose a more specific phrase to go with the reminder, such as Call, Do not Forward, For Your Information, or Review. This information appears in the InfoBar (InfoBar: Banner near the top of an open e-mail message, appointment, contact, or task. Tells you if a message has been replied to or forwarded, along with the online status of a contact who is using Instant Messaging, and so on.) in the message.

  1. Select a date and time in the lists next to the Reminder box.

After you select the date and time, the reminder also appears in the InfoBar.

  1. To change the default reminder sound, click Button Image, and browse to a sound file. Select the Play this sound check box if it is not selected.

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Send a message with a reminder for other people

Use discretion when you send reminders to other people. Some recipients might not appreciate having reminders activated while they work. Another option is to send a message that is flagged with start and due dates and more information in the Flag to list. This way, the information is available to the recipients in the InfoBar of the message, without a reminder.

  1. In a new message, on the Message tab, in the Options group, click Follow Up Button image.
  2. On the Follow Up menu, click Flag for Recipients.
  3. In the Flag for Recipients section, to choose the type of reminder (Follow Up is the default), select the flag that you want in the Flag to list.

For example, you can choose a more specific phrase to go with the reminder, such as Call, Do not Forward, For Your Information, or Review. This information appears in the InfoBar in the message.

  1. Select a date and time in the lists next to the Reminder box.

After you select the date and time, the reminder also appears in the InfoBar.

 Tip   To include a flag and reminder for yourself as well as other people, select the Flag for Me check box, select the information for the flag, and then select the options for a reminder.

After your flagged messages are sent, you can track the recipients. If you are using a Microsoft Exchange account, you can even find and track the responses that you receive. Learn more about this feature in Find flagged messages.

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Applies to:
Outlook 2007