Send a distribution list

  1. Open a new message.
  2. Click the message body.
  3. Do one of the following:

ShowIf Microsoft Word is your e-mail editor

  • Drag the distribution list from Contacts into the message.

ShowIf Microsoft Outlook is your e-mail editor

  1. On the Insert menu, click Item.
  2. In the Look in list, click the folder that contains the distribution list that you want to send.

Distribution lists are saved in the Contacts folder by default.

  1. In the Items list, click the distribution list that you want to send, and then click OK.
  1. Send the message.

 Note   If you want to send a distribution list to someone, and the distribution list contains members from the Global Address List (Global Address List: The address book that contains all user, group, and distribution list e-mail addresses in your organization. The administrator creates and maintains this address book. It may also contain public folder e-mail addresses.), be sure that the recipient of the distribution list also uses that same Global Address List.

Applies to:
Outlook 2003