- Open a new message.
- Click the message body.
- Do one of the following:
If Microsoft Word is your e-mail editor
- Drag the distribution list from Contacts into the message.
If Microsoft Outlook is your e-mail editor
- On the Insert menu, click Item.
- In the Look in list, click the folder that contains the distribution list that you want to send.
Distribution lists are saved in the Contacts folder by default.
- In the Items list, click the distribution list that you want to send, and then click OK.
- Send the message.
Note If you want to send a distribution list to someone, and the distribution list contains members from the Global Address List (Global Address List: The address book that contains all user, group, and distribution list e-mail addresses in your organization. The administrator creates and maintains this address book. It may also contain public folder e-mail addresses.), be sure that the recipient of the distribution list also uses that same Global Address List.