Search for people in the Address Book

Using the Address Book (Address Book: The collection of address books that you can use to store names, e-mail addresses, fax numbers, and distribution lists. The Address Book may contain a Global Address List, an Outlook Address Book, and a Personal Address Book.) to search for people by using their name or e-mail address is your best option when you want to immediately address an e-mail message to a specific person, people, or distribution list. You can also search for people by using other basic information, such as e-mail alias, office location, and telephone number.

 Note   To search for more detailed information on one of your contacts (contact: Person, inside or outside of your organization, about whom you can save several types of information, such as street and e-mail addresses, telephone and fax numbers, and Web page URLs.), for example, to find all the telephone numbers available for someone, to find a fax number, or view a Web page address, Outlook Contacts offers more flexibility to locate that person and their information. Outlook Contacts has several default views to display contact information, and you can create custom views to locate, sort, and organize your contacts. For more information on searching Outlook Contacts, see Find a contact.

What do you want to do?


Search for a person by name

You can do a quick search for a name without even opening up the Address Book, by using a search box in your Outlook window, or you can look for names in the Address Book itself.



Find names by using the Search Address Books box

Address Book Search box

 Tip   You can also enter a partial name, such as Judy L, first or last name, a "display as" name, e-mail alias, or company name. To quickly open a contact that you have searched for previously, click the arrow next to the Search Address Books box, and then click the name that you want.

Find names in the Address Book

  1. On the Standard toolbar, click Address Book Button image

 Tip   You can also open the Address Book from the Tools menu and in an open message. In the message, on the Message tab, in the Names group, click Address Book.

  1. In the Address Book list, click the address book in which you want to search for names.

Address Books list

  1. In the Search box, type the name, or part of a name, that you are searching for.

ShowWhy don't I see the name list (column) in the Address Book?

You might have used the More columns search option the last time that you used the Address Book. Click Name only next to Search to restore the name list view.

Search additional columns


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Search for a person by using other information

  1. On the Standard toolbar, click Address Book Button image

 Tip   You can also open the Address Book from the Tools menu and in an open message. In the message, on the Message tab, in the Names group, click Address Book.

  1. In the Address Book list, click the address book in which you want to search for names.

Address Books list

  1. For the Search box, click More columns.
  2. Type the information, or part of the information, that you are searching for. For example, type a telephone number, location or the person's title.

 Notes 

  • You can search on more than one criterion in this box. After each criterion, type a comma. Each of the included columns, also known as fields for this information, is searched.
  • You can include the person's name, or partial name, in the Search box to refine the search.
  • If you don't find the person you are looking for, you might need to look in another address book. Not all address books contain the same fields.

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Search for a person by using Advanced Find

The Advanced Find feature allows you to use multiple keywords or criteria to find someone. This is similar to the search performed by using the More columns option in the Search box, but you enter the search criteria in separate fields, instead of in a single box separated by commas. Depending on the contact information entered for a person, not all the fields might apply to the search.

Advanced Find lets you see which fields are being searched by your specific keywords or criteria.

  1. On the Standard toolbar, click Address Book Button image

 Tip   You can also open the Address Book from the Tools menu and in an open message. In the message, on the Message tab, in the Names group, click Address Book.

  1. In the Address Book list, click the address book in which you want to search for names.

Choose an address book to search from the list

  1. Click Advanced Find.
  2. In the Find box, type the information in the appropriate fields.Type search criteria to find someone

The more information that you include, the more refined the search results are.

 Note   If you don't find the person you are looking for, you might need to look in another address book. Not all address books contain the same information.

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Applies to:
Outlook 2007