Schedule a meeting with other people

Do one of the following:

ShowSchedule an in-person meeting

  1. In Calendar, on the Actions menu, click Plan a Meeting.
  2. Click Add Others, and then click Add from Address Book.
  3. In the Type name or select from list box, enter the name of a person or resource you want at the meeting.
  4. For each name entered, click Required, Optional, or Resources. (The Required and Optional attendees appear in the To box on the Appointment tab, and Resources appear in the Location box. To get details on a conference room, click it in the Resources list, and then click Properties.) Click OK.
  5. Click a time when all invitees are available. You can use AutoPick Next to find the next available free time for all invitees.
  6. Click Make Meeting.
  7. In the Subject box, type a description.
  8. If you did not schedule a room, enter the location in the Location box.
  9. If you want to make the meeting recurring, click Recurrence, and then select the recurrence pattern.
  10. Select any other options you want.
  11. Click Send.

ShowSchedule an online meeting

To use Microsoft Windows NetMeeting for this procedure requires that you have NetMeeting version 2.1 or later.

  1. On the File menu, point to New, and then click Meeting Request.
  2. Select the This is an online meeting using check box, and then in the list, click one of the following:
    • Microsoft NetMeeting
    • Windows Media Services
    • Microsoft Exchange Conferencing
  3. In the To box, type the names of people you want to meet online with.
  4. In the Subject box, type a description of the meeting.
  5. Do one of the following:
  6. Enter times in the Start time and End time boxes.
  7. To set a reminder, select the Reminder check box, and then select a time in the list.
  8. To have a NetMeeting or a Windows Media Services broadcast start automatically, select one of the following check boxes:
    • Automatically start NetMeeting with Reminder
    • Automatically start Windows Media with Reminder
  9. If you want to make the meeting recurring, click Recurrence, and then select the recurrence pattern.
  10. Select any other options you want.
  11. Click Send.

ShowTip

You can quickly start a NetMeeting with a contact. In Contacts, select a contact. On the Actions menu, click Call Using NetMeeting.

 Notes 

  • To send agendas or meeting minutes, attach a file to your meeting request.
 
 
Applies to:
Outlook 2003