Review flagged email messages

Flags make it easier to find and track email messages. You can flag messages for yourself, as visual reminders to take action later. You can also flag messages that you send to other people, to direct their attention or track their responses.

Review all flagged messages

In the Inbox

You can quickly sort the Inbox to display all flagged items together. Do one of the following:

Use a Search Folder

Messages that you flag appear automatically in the For Follow Up Search Folder (Search Folders: Virtual folders that contain views of all email items matching specific search criteria. The items remain saved in one or more Outlook folders.). If the folder was deleted, you can re-create the Search Folder.

  1. On the Folder tab, in the New group, click New Search Folder.
  2. In the New Search Folder dialog box, under Reading Mail, select Mail flagged for follow up, and then click OK.

 Note    The For Follow Up Search Folder displays the total message count, and not only the number of unread messages.

Use Instant Search

Instant Search can be used to find flagged items within the selected folder or across all mail folders.

  • On the Home tab, in the Find group, click Filter E-mail, and then click Flagged.

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Review flagged responses from other people

If you want to search only for flagged responses from other people, sort the Sent Items folder or by use search.

 Note    This feature requires that the recipients also use Outlook.

Sort the Sent Items folder

You can quickly sort your Sent Items folder to display all flagged items together. Do one of the following:

Search in your Sent Items folder

You can refine a search for flagged responses by using additional criteria — the message subject or sender.

  • Open the Sent Items folder, right-click the flagged message that you want to search, point to Find Related, and then click Messages in This Conversation or Messages from Sender.

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Applies to:
Outlook 2010