Microsoft Outlook provides color categories (color category: A keyword or phrase with an associated color that helps you keep track of items, such as messages, contacts, and appointments. You can use color categories to easily find, sort, filter, or group items.) to help you organize related items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.). By default, the categories have generic names, such as Red Category and Blue Category. Each category can be renamed.
Note The first time you assign a color category to an item, you are prompted to rename the color category.
- In any view, on the Home tab, in the Tags group, click Categorize, and then click All Categories.
Note For calendar items, the Tags group appears on the Appointment or Meeting tab. For an open contact or task, the Tags group appears on the Contact or Task tab, respectively.
- Click a category, and then click Rename.
- Type the new name for the color category, and then press ENTER.
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