A data file is a Personal Folders file (.pst). If you delete items from a data file, the size of the file will not change unless you compact the file. Compacting the file might take several minutes.
- On the File menu, click Data File Management.
- Click the data file that you want to compact, and then click Settings.
- Click Compact Now.
Note When you compact a .pst file, you do not have to exit Microsoft Outlook.