Publish your calendar on a WebDAV server

You can publish and share your calendars with others by publishing them to a WebDAV server. This is useful if you want to share calendars and availability information with others, but do not use a software application such as Microsoft Exchange.

The server that you are publishing a calendar to must support the World Wide Web Distributed Authoring and Versioning (WebDAV) protocol. Not all Web servers support WebDAV. Even if you can use File Transfer Protocol (FTP) (FTP: A communication protocol that makes it possible for a user to transfer files between remote locations on a network. This protocol also allows users to use FTP commands, such as listing files and folders, to work with files on a remote location.) or directly save to a universal naming convention (UNC) (universal naming convention (UNC): A naming convention for files that provides a machine-independent means of locating the file. Rather than specifying a drive letter and path, a UNC name uses the syntax \\server\share\path\filename.) path such as \\server\teamdocuments this does not indicate that WebDAV is available.

WebDAV is an extension of HTTP (HTTP (Hypertext Transfer Protocol): Protocol that is used when you access Web pages from the Internet. Outlook uses HTTP as an e-mail protocol.) that enables you to create and modify documents on a Web server. Your server administrator or Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) can tell you if WebDAV is supported on the server you want to use.

Unlike the Microsoft Office Outlook 2007 feature to publish calendars to Microsoft Office Online, you cannot restrict access to your calendar that is published to a Web server. Restrictions can only be accomplished through server and folder permissions, and may require the assistance of the server administrator to set up and maintain.

What do you want to do?


Publish a calendar to a WebDAV server

  1. In Calendar, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes panes such as Shortcuts or Mail and the shortcuts or folders within each pane. Click a folder to show the items in the folder.), right-click the calendar that you want to share.
  2. On the shortcut menu, point to Publish to Internet, and then click Publish to WebDAV Server.
  3. In the Location box, type the location of the Web server and folder.
  4. Next to Time Span, select the number of days for which you want to share your calendar.
  5. Next to Detail, click the arrow and choose the amount of detail to share. If you want, select the Show time within my working hours only check box to restrict shared details to your specified working hours in Office Outlook 2007.

Calendar details

By default, this calendar will be periodically updated. Changes to the calendar are published to Office Online during the next manual or automatic send/receive. By default, there is a 30 minute interval between each send/receive for each Send/Receive group. If you change the automatic send/receive interval to less than 20 minutes, calendar updates to Office Online are sent at a minimum 20 minute interval.

To upload this calendar and then never provide updates, click Advanced, and then click Single Upload: Updates will not be uploaded.

  1. Click OK.

After sharing a calendar, the calendar icon in the Navigation Pane changes as shown below.

Shared calendar

Top of Page Top of Page

Make changes to your calendar shared on a Web server

  1. In Calendar, in the Navigation Pane, right-click the shared calendar that you want to make changes in.
  2. On the shortcut menu, point to Publish to Internet, and then click Publish to WebDAV Server.
  3. Next to Time Span, select the number of days for which you want to share your calendar.
  4. Next to Detail, click the arrow and choose the amount of detail to share. If you want, select the Show time within my working hours only check box to restrict shared details to your specified working hours in Microsoft Office Outlook 2007.

Calendar details screenshot

By default, this calendar will be periodically updated. Changes to the calendar are published to Office Online during the next manual or automatic send/receive. By default, there is a 30 minute interval between each send/receive for each Send/Receive group. If you change the automatic send/receive interval to less than 20 minutes, calendar updates to Office Online are sent at a minimum 20 minute interval.

To upload this calendar and then never provide updates, click Advanced, and then click Single Upload: Updates will not be uploaded.

  1. Click OK.

Top of Page Top of Page

Notify others of your shared calendar

  1. In Calendar, in the Navigation Pane, right-click the calendar that you have shared on a WebDAV server and want to invite other people to view or subscribe to.
  2. On the shortcut menu, point to Publish to Internet, and then click Share Published Calendar.
  3. In the To box of the sharing invitation e-mail message, enter the recipient names.
  4. In the message body, include any content that you want.

A link to your published calendar is automatically added when you send the message.

  1. When you are ready to send the sharing message, click Send.

Top of Page Top of Page

 
 
Applies to:
Outlook 2007