Propose or accept a new meeting time

When you receive a meeting request for a time that is not preferable but you want to attend the meeting, you can propose a new meeting time. The meeting organizer can accept or decline your proposal.

What do you want to do?


Propose a new time for a meeting

  1. In the open meeting request, on the Message tab, in the Respond group, click Button image Propose New Time.

 Note   If you open the meeting from your calendar, on the Appointment tab, in the Respond group, click Propose New Time.

  1. Click either Tentative and Propose New Time or Decline and Propose New Time.

Propose an alternate meeting time to the meeting organizer

  1. Click a time when all invitees are available.

Propose New Time dialog box

  1. Click Propose Time.
  2. Click Send.

Microsoft Office Outlook 2007 sends a default message saying that you want to propose a new time but you have tentatively accepted the meeting. You can change this default message to say that you want to propose a new time, and that you are declining the meeting:

  1. On the Tools menu, click Options, and then click Calendar Options.
  2. In the Use this response when you propose new meeting times list, click the setting that you want.

 Note   You can also change this setting for individual meetings. In the open meeting request, on the Message tab, in the Respond group, click either Tentative and Propose New Time or Decline and Propose New Time. If you open the meeting on your calendar, on the Appointment tab, in the Respond group, click either Tentative and Propose New Time or Decline and Propose New Time.

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Accept a proposed new meeting time

  1. Open the meeting request.
  2. Click Accept Proposal.
  3. Click Send Update.

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Decline a proposed new meeting time

  1. Open the meeting request.
  2. On the Meeting Response tab, in the Respond group, click Reply, type your message, and then click Send.
  3. In the meeting request, on the Meeting Response tab, in the Action group, click Delete.

The meeting remains at the time that you specified earlier.

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Applies to:
Outlook 2007