Process all marked headers

Applies to
Microsoft Office Outlook® 2003
Microsoft Outlook® 2002

E-mail message headers do not contain the body of messages. You can choose to download only the headers and then select which messages you want to download immediately. By downloading the headers and then the messages that you want, you can reduce your connection time. After you download the headers, you can do one of the following with each header:

  • Mark the message to be downloaded and removed from the e-mail server.
  • Mark the message to be copied (leave a copy on the server).
  • Delete the message from the server without downloading it.

To see your choices, right-click the header.

ShowConnect to a server and download the message headers

  • On the Tools menu, point to Send/Receive, point to the account, and then click Download Inbox Headers.

ShowMark the headers to download, copy, or delete your messages

When you download your messages, they are placed only on your computer. When you copy your messages, a copy of the message is left on the server, and a copy is placed on your computer. When you delete your messages, they are removed both from your computer and from the server. If you use a docking laptop, we recommend that you download the messages instead of copying them.

ShowMark the headers for messages to be copied from the server

  • In the Inbox, right-click the header, and then click Mark to Download Message Copy on the shortcut menu.

ShowDelete messages from your computer and from the server

 Note   You can select multiple items for deletion by holding down CTRL while clicking the messages, and then clicking DELETE.

After you mark one or more headers, you are ready to download all of the messages that you marked.

ShowConnect to the server and download your messages

  • On the Tools menu, point to Send/Receive, point to the account, and then click Process Marked Headers.

 Note   When Outlook connects to the server, it downloads only the items (item: An item is the basic element that holds information in Outlook (similar to a file in other programs). Items include e-mail messages, appointments, contacts, tasks, journal entries, notes, posted items, and documents.) that you marked. Any new e-mail delivery or folder synchronization continues to follow the Send/Receive group settings for each account.

 Note   All headers must be placed only in the Inbox. You are prevented from manually moving headers to other folders. The exception to this rule is the Junk E-mail folder in Outlook. Headers can be moved automatically to this folder. However, just as with any non-Inbox folder, if you try to use the Process marked headers command from the Junk E-mail folder, an error message appears. Go to the Inbox, and then use the Process All Marked Headers command, which includes the marked headers in the Junk E-mail folder.

Applies to:
Outlook 2003