Print email messages

A printed email message contains the body of the message, together with a title and the header fields, such as the From, Sent, and Subject fields. There are some font and formatting options available for the title (generally your name or computer name at the top of the page) and header fields. You can print all pages of a particular message, or specify individual pages or sets to be printed.

All printing settings and functions are found in the Backstage view. Click the File tab to open the Backstage view.

Click a message that you want to print.

  1. Click the File tab.
  2. Click Print.
  3. Do one of the following:
  • Click Print.
  • Select the styles and options that you want.
  • To change the print style, under Settings, click the style that you want. A preview is shown in the Preview Pane, unless you are printing multiple items. In this case, you are prompted to click Preview in the Preview Pane. Click Print.
  • To change the font, heading, or other settings of the style that you want, under Printer, click Print Options, and then on the Print dialog box, under Print style, click Define Styles. Click Print.
  • If you want to specify individual pages or sets of pages to be printed, under Printer, click Print Options, and then on the Print dialog box, under Print range, click the options that you want. Click Print.

 Note    Because of the many printers available, Microsoft can’t help you troubleshoot issues with your specific printer. For troubleshooting information for your printer, see the manufacturer's manual or website.

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Applies to:
Outlook 2010