Print an Address Book

When printing an Outlook address book, you choose which fields of information to include. Two of the more common scenarios are described below: printing names and mailing addresses and names and e-mail addresses.

To learn more about print styles and settings, see Printing in Outlook.

 Note   If you are using 2007 Microsoft Office Suite Service Pack 2 (SP2), you can print individual pages if you don't want to print your entire address book. In the Print dialog box, under Print, in the Page Range box, click or enter the specific page or pages that you want to print. Clicking Print Preview first may help you determine which specific pages you want to print.

Do one of the following:

Print names and mailing addresses

  1. In Contacts, in the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes buttons for the Mail, Calendar, and Tasks views and the folders within each view. Click a folder to show the items in the folder.), under Current View, click Address Cards.
  2. Choose the fields that you want to print by adding or removing fields.

ShowHow?

  1. On the View menu, point to Current View, and then click Customize Current View.
  2. Click Fields.
  3. Add or remove fields.

The fields in the Show these fields in this order box are the fields that will print.

  1. On the File menu, click Print.
  2. In the Print style box, click Card Style, Small Booklet Style, or Medium Booklet Style.

Print names and e-mail addresses

  1. Click Contacts.
  2. On the View menu, point to Arrange By, point to Current View, and then click Phone List.
  3. Choose the fields that you want to print by adding or removing fields.

ShowHow?

  1. On the View menu, point to Arrange By, point to Current View, and click Customize Current View.
  2. Click Fields.
  3. Add or remove fields.

The fields in the Show these fields in this order box are the fields that will print.

  1. On the File menu, click Print.

Note To print a list of names and e-mail addresses from a Global Address List (Global Address List: The address book that contains all user, group, and distribution list e-mail addresses in your organization. The administrator creates and maintains this address book. It may also contain public folder e-mail addresses.), you must add them to your Contacts folder.

 Important   Because of the numerous printers available to consumers, we cannot help you troubleshoot any issues with your printer. For troubleshooting information, see the manufacturer's manual or Web site. You can also ask questions in Microsoft Office Communities.

Top of Page Top of Page

 
 
Applies to:
Outlook 2007