Print a list of attendees from a meeting request

Applies to
Microsoft Office Outlook® 2003
Microsoft Outlook® 2002

There is currently no direct way to print the names of the people who have been invited to a meeting. However, you can still access and print the names by using a few commands.

Copy the names of the attendees and organizer

  1. In Calendar, open the meeting request.
  2. Click the Scheduling tab.
  3. On the Edit menu, click Select All.
  4. On the Edit menu, click Copy.

Only the names of the meeting organizer and attendees are copied. If you are the meeting organizer and you want to include each attendee's response to your meeting request, click the Tracking tab, press ALT+PRINT SCREEN, and then paste the image into a Microsoft Office program file.

 Tip   To invite these same people to a new meeting that you want to schedule, open a new meeting request, and then on the Edit menu, click Paste to add the names to the To box.

Format and print the names

  1. Open a Microsoft Office Word document or, if you are using Word as your e-mail editor, open a new message.
  2. On the Edit menu, click Paste.

The names of the meeting organizer and attendees are separated by either semicolons or commas without any carriage returns.

  1. Convert this list into a single-column list of names.

ShowHow?

  1. On the Edit menu, click Select All.
  2. On the Table menu, click Convert, and then click Text to Table.
  3. In the Convert Text to Table dialog box, under Table size, set the number of columns to 1.
  4. In the Convert Text to Table dialog box, under Separate text at, select Commas if the names are separated by commas. If the names are separated by semicolons, select Other, and then type a semicolon (;) in the adjacent box.
  5. On the Table menu, click Convert, and then click Table to Text.
  6. In the Convert Table to Text dialog box, select Paragraph marks, and then click OK.

 Tip   To print the names as a column of cells (cell: A box formed by the intersection of a row and column in a worksheet or a table, in which you enter information.) in a worksheet, copy the list of names, and then paste them into a Microsoft Office Excel worksheet.

  1. Print the list of names.
 
 
Applies to:
Outlook 2003