This feature requires you to use a Microsoft Exchange account. Most home and personal accounts do not use Exchange.
Share a public or private folder using permissions
- On the Go menu, click Folder List (Folder List: Displays the folders available in your mailbox. To view subfolders, click the plus sign (+) next to the folder. If the Folder List is not visible, on the Go menu, click Folder List.), right-click the private or public folder you want to share, and then click Sharing on the shortcut menu.
You must have Owner permission for a public folder to set sharing permissions for the folder. You can set permissions for only one folder at a time.
- Click the Permissions tab.
- Click Add.
- In the Type name or select from list box, enter the name of the person you want to grant sharing permissions to.
- Click Add, and then click OK.
- In the Name box, click the name of the person you just added.
- Under Permissions, choose the settings you want.
Note For public folders, you can assign everyone who has access to the folder the same permissions by clicking Default in the Name box.
Share private folders by giving someone delegate access
- On the Tools menu, click Options, and then click the Delegates tab.
- Click Add.
- In the Type name or select from list box, enter the name of the delegate you want to set permissions for.
To add multiple delegates simultaneously, hold down CTRL and click names in the Name list below. The permissions you select will apply to all of the delegates.
- Click Add, click OK, and then click a type of permission for each Microsoft Outlook folder you want the delegate to have access to.
- Select any other options you want.