Outlook Address Book: Frequently Asked Questions

Applies to
Microsoft Office Outlook® 2003
Microsoft Outlook® 2002

Compiled here are answers to questions that people ask most often about the Outlook Address Book. Also included are references to more information about the Address Book.

Frequently Asked Questions

What is the difference between the Address Book and Contacts?

How do I open the Address Book?

How do I quickly add a name to Contacts?

How do I sort names in the Address Book?

How do I get Contacts to show up first in the Address Book?

"A program is trying to access e-mail addresses you have stored in Outlook. Do you want to allow this?" What does this message mean and what should I do?

How do I display Contact names as Last Name, First Name in the Address Book?

How do I add an address book to Outlook?

How do I use my Outlook Express contacts in Outlook?

How do I use my Outlook Contacts in Outlook Express?

How do I convert my Personal Address Book (.pab) to Contacts?

How can I add individual names from a Personal Address Book (.pab) to my Contacts?

I don't see my Contacts listed in the Address Book

How do I copy individual names stored in a Personal Folders File (.pst) into my Contacts folder?

Where is the file that stores my Contacts?

How do I make a backup of my Contacts?

How do I send my own contact info as a business card?

I'm using Outlook, and I have a Microsoft Exchange Server e-mail account. How do I get other people in my company to see my Contacts?

How do I move my Contacts to another computer?

How do I delete a name from the AutoComplete list?

How do I create a distribution list?

How do I synchronize my Contacts with my Palm handheld?

What is the difference between the Address Book and Contacts?

See the following: Address Book versus Contacts.

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How do I open the Address Book?

See the following: Open the Address Book.

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How do I quickly add a name to Contacts?

See the following: Add names to Contacts.

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How do I sort names in the Address Book?

See the following: Sort names in the Address Book.

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How do I get Contacts to show up first in the Address Book?

See the following: Have Contacts show up first in the Address Book.

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"A program is trying to access e-mail addresses you have stored in Outlook. Do you want to allow this?" What does this message mean and what should I do?

See the following: A program is trying to access e-mail addresses you have stored in Outlook.

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How do I display Contact names as Last Name, First Name in the Address Book?

See the following: Display the Contacts list in LastName, FirstName format.

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How do I add an address book to Outlook?

See the following: Add or remove an address book.

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How do I use my Outlook Express contacts in Outlook?

See the following: Copy Outlook Express address book contacts to Outlook.

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How do I use my Outlook Contacts in Outlook Express?

See the following: Copy Outlook Contacts to the Outlook Express address book.

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How do I convert my Personal Address Book (.pab) to Contacts?

See the following: Convert your Personal Address Book to a Contacts folder.

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How can I add individual names from a Personal Address Book (.pab) to my Contacts?

See the following: Add individual names from a Personal Address Book (.pab) to my Contacts.

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I don't see my Contacts listed in the Address Book.

See the following: My Contacts don't appear in the Address Book.

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How do I copy individual names stored in a Personal Folders File (.pst) into my Contacts folder?

See the following: Copy individual names stored in a Personal Folders file (.pst) into my Contacts folder.

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Where is the file that stores my Contacts?

Outlook stores Contacts, messages, Calendar items, and other Outlook items in a data file called Outlook.pst. The default location is drive:\Documents and Settings\<user name>\Local Settings\Application Data\Microsoft\Outlook. Also see Outlook file locations.

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How do I make a backup of my Contacts?

See the following: Create a backup copy of my Contacts.

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How do I send my own contact info as a business card?

See the following: Send contact information as a business card.

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I'm using Outlook, and I have a Microsoft Exchange Server e-mail account. How do I get other people in my company to see my Contacts?

See the following: Share my Contacts.

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How do I move my Contacts to another computer?

See the following: Move Contacts to another computer.

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How do I delete a name from the AutoComplete list?

See the following: Delete a name from the AutoComplete list.

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How do I create a distribution list?

See the following: Create a distribution list.

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How do I synchronize my Contacts with my Palm handheld?

See the following: Synchronize your Palm handheld with Outlook.

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Applies to:
Outlook 2003