Keeping your messages organized can be very important. Some people set up complex filing systems so that they can find a particular message when they need to.
Moving messages between folders is easy. With a message selected, press CTRL+SHIFT+V to open the Move Items dialog box. Then move around the folder tree in the dialog box to highlight the destination folder by using the UP ARROW and DOWN ARROW keys.
You can move around the dialog box by using the TAB key, as with other Office dialog boxes. If you have a filing system set up with subfolders, you can expand or collapse the subfolders by using the RIGHT ARROW and LEFT ARROW keys. You can try this out in the practice session.
There are two ways to create a new folder: either use the New folder button in the Move dialog box or use the shortcut CTRL+SHIFT+E.
Perhaps you have a message you don't want to keep? Well, deleting is simple. Select the message or open the message, and then press the DELETE key or press CTRL+D. If you want to permanently delete a message, select it in the Inbox and press SHIFT+DELETE. You will get a message asking if you're sure, because you cannot retrieve permanently deleted messages.
| Action |
Shortcut |
Remember |
| Delete a message |
CTRL+D |
D for Delete |
| Permanently delete a message |
SHIFT+DELETE |
Be extra sure before you delete |
| Move a message |
CTRL+SHIFT+V |
SHIFT+V for shift oVer |
| Move around a folder tree |
The arrow keys |
You can probably remember this one without any help |
| Create a new folder |
CTRL+SHIFT+E |
E for an Extra folder |
