Open another person's Calendar, Contacts, or Tasks

This feature requires you to use a Microsoft Exchange account. Most home and personal accounts do not use Exchange.

You can quickly view another person's calendar, contacts, and tasks from the Navigation Pane (Navigation Pane: The column on the left side of the Outlook window that includes buttons for the Mail, Calendar, and Tasks views and the folders within each view. Click a folder to show the items in the folder.). After the first time you access another person's folder, the shared folder is added to the Navigation Pane. The next time you want to view the other person's folder, you can select it in the Navigation Pane.

ShowOpen another person's calendar

You can view up to 30 calendars side-by-side in Calendar.

  1. In Calendar, click Open a Shared Calendar.
  2. To select another person's name from the address book, click Name or type the name in the Name box.
  3. The new calendar will appear to the side of any calendar already in the view.

ShowTip

You can quickly schedule a meeting with other people whose calendars you are viewing. On the Actions menu, point to New Meeting Request With, and then click All or any name in the list.

 Note   Custom view settings on your calendar may not display correctly if you use the side-by-side calendars feature. To ensure that your custom view settings are displayed, right-click any calendar in the list, and then click Open on the shortcut menu. The calendar will open and close any other open calendars. The view settings for the selected calendar will be in effect and for any additional calendars subsequently viewed in the side-by-side view.

ShowOpen another person's contacts

  1. In Contacts, click Open Shared Contacts.
  2. To select another person's name from the address book, click Name or type the name in the Name box.
  3. Click OK.

ShowOpen another person's tasks

  1. In Tasks, click Open Shared Tasks.
  2. To select another person's name from the address book, click Name or type the name in the Name box.


 Notes 

  • You can only open the default Outlook folders for each item type. For example, if a person has created an additional calendar, you can only open the default calendar.
  • To remove a name from the Other Calendars, Other Contacts, or Other Tasks lists, right-click the name, and then click Remove from Other (Calendars, Contacts, or Tasks).
  • If you open another person's calendar, contacts, or tasks by clicking Other User's Folder (File menu, Open command), the person's name will be added to the Other Calendars, Other Contacts, or Other Tasks lists.
  • The ability to see another person's items, and whether or not you can change them, is controlled by the owner of the items.
  • You can use this same procedure to access shared Journal or Notes folders.
 
 
Applies to:
Outlook 2003