Navigate in the Calendar

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Change the number of days displayed

The Day, Work Week, Week, Month, and Schedule View command allow you to choose the number of days that are displayed in the Calendar.

Arrange group on the ribbon

Day

The Day view shows one day at a time. To move to the next day or previous day, you can use the Back and Forward navigation buttons Back and Forward buttons in the calendar.

Work Week

The Work Week view displays the days that are selected in the Backstage view for calendar options.

To customize the days that are part of your work week, do the following:

  1. Click the File tab.
  2. Click Options.
  3. Click Calendar.
  4. Under Work time, for Work week, select or clear the check boxes for the days that you want to be displayed.

Work time section in Outlook Options dialog box

 Tip    For an eight-day week view, click the calendar grid, and then press ALT+8. For a custom week view that displays one to 10 days, press ALT and any number between 0 and 9.

Week

The Week view displays the complete seven day week that begins with the day designated in the Backstage view for calendar options.

To customize the first day of the week, do the following:

  1. Click the File tab.
  2. Click Options.
  3. Click Calendar.
  4. Under Work time, for First day of week, click the day of the week that you want.

Work time section in Outlook Options dialog box

Month

The Month view displays the current calendar month. The Month view includes three options for how much detail that you can display in the calendar grid. To change the default detail level, click the lower half of the Month button on the ribbon, and then click one of the following:

  • Show Low Detail     This option displays only events in the Calendar. Events are items that are scheduled to last all day and do not have a specific start time or end time.

Show Medium Detail     This option displays events and appointments. Appointments are represented by a solid bar within the calendar cell in relation to the time of day that they are scheduled. A thin horizontal line extends through 12 noon in the cell for each day.

  • Show High Detail     This option displays events and appointments. Appointments are listed with their start time, subject, and location.

 Note   Depending on the width of your appointment window, you might not see all three types of information by using the High option.

Schedule View

The Schedule View displays the calendar in a vertical orientation. This view is helpful when multiple calendars are selected. Each calendar is stacked top to bottom.

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Jump to a date

Use the date navigator to move to a new date by clicking a date on the calendar.

Date Navigator in the To-Do Bar

You can also press CTRL+G to open the Go To Date dialog box.

Go to Date dialog box with Date Navigator

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Move to the next or previous appointment

Previous Appointment button in the calendar Next Appointment button in the calendar If your current calendar view contains no appointments, one or both appointment navigation buttons appear on the edges of the calendar. When you click either of these buttons, the calendar view changes to the next or previous appointment.

 Note   If there is no next or previous appointment, the calendar navigation buttons are not available.

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Applies to:
Outlook 2010