When you import data, you have the ability to map the values in the file that contains the data to the fields in the Business Contact Manager for Outlook records. This gives you the opportunity to select the data you want to import. For example, if you have multiple phone numbers in the data file, you can map one phone number field to Business Phone and another to Mobile Phone.
For best results, when creating the data file, break information down into its constituent parts that will match the fields in an Account or Business Contact record. For instance, do not include the city and state in the business address; make them separate values so you can map the business address, city, and state fields separately.
From Drag a value from the Value list to the field you want to map it to on the Field list. After you map a value, a checkmark will appear next to that value in the Value list and the value name will appear next to the mapped field name in the Field list.
To Drag an item from the Field list to the value on the Value list that it is mapped from, to remove the mapping for that field.
Clear map Click to clear all of the mappings from source values to destination fields.
Use Previous Map After a file has been imported, the fields that you mapped are saved. Click this button to use the previous mappings if you are using a file with the same name and same fields. If this is not the case, do not click Use Previous Map.
You can map data without dragging and dropping it by selecting a value from the Value list, pressing Ctrl+L, selecting the destination field from the Field list, and then pressing Ctrl+L again.
Click OK to end mapping and proceed with the import operation.
Click Cancel to stop the import operation and close the wizard.