Make or accept counter proposals to meeting times

Do one of the following:

ShowPropose a new time for a meeting

  1. Open the meeting request.
  2. Click Propose New Time.
  3. Click a time when all invitees are available. You can use AutoPick Next to find the next available free time for all invitees.
  4. Click Propose Time.
  5. Click Send.

Whenever you make a counter proposal, it is sent with a default message saying that you want to propose a new time, but that you have tentatively accepted the meeting. You can change this default message to say that you want to propose a new time, and that you are declining the meeting by doing the following:

  1. On the Tools menu, click Options, and then click Calendar Options.
  2. In the Use this response when you propose new meeting times list, click the setting you want.

 Note   You can also change this setting for individual meetings. In the open meeting request, on the Action menu, click either Decline and Propose a New Time or Tentative and Propose a New Time.

ShowAccept a new meeting time

  1. Open the meeting request.
  2. Click Accept Proposal.
  3. Click Send Update.

 Note   To decline a counter proposal, open the meeting request. On the Actions menu, click Reply, type your message, and then click Send. In the meeting request, click Delete on the toolbar. The meeting remains at the time you specified.

Applies to:
Outlook 2003