A law office can often seem like a whirlwind of e-mail, appointments, conference calls, and minor emergencies — all of which you need to keep track of. And if you work for multiple attorneys, the number of details multiplies. Using the right tools and technology can make your job easier.
One of your main responsibilities is setting up appointments, meetings, and events. You can use Microsoft Office Outlook 2003 to set them up far in advance. You can see all of the attorneys' schedules, and even have Outlook automatically pick a time when everyone is free. That saves you from sending out one meeting request after another, only to have to reschedule because of conflicts. And you can use Outlook 2003 to schedule more than just people — you can reserve conference rooms, multimedia equipment, and other resources.
It's one thing to plan meetings, but it's another to get everyone there — especially when they're booked weeks, months, or even a year in advance. You can decide when to remind people that a meeting is coming up, and they can reset the reminder again as the time approaches.
The following information can help you maintain and coordinate schedules for client meetings, court appointments, and other events more efficiently.