Link or embed files

Use a linked object (linked object: An object that is created in a source file and inserted into a destination file, while maintaining a connection between the two files. The linked object in the destination file can be updated when the source file is updated.) or an embedded object (embedded object: Information (object) contained in a source file and inserted into a destination file. Once embedded, the object becomes part of the destination file. Changes you make to the embedded object are reflected in the destination file.) to add all or part of a file created in a Microsoft Office program, or in any program that supports linked and embedded objects, to an item.

ShowCreate a new embedded object

  1. Click in the item where you want to place the embedded object.
  2. On the Insert menu, click Object.
  3. Click Create new.
  4. In the Object type box, click the type of object you want to create.
  5. To display the embedded object as an icon, select the Display as icon check box.

 Note    Only installed programs that support linked and embedded objects appear in the Object type box.

ShowCreate a linked object or embedded object from part of an existing file

  1. Open the file that contains the information you want to create a linked object or embedded object from, and then select the information.
  2. On the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Copy Button image or Cut Button image.
  3. Switch to the item where you want to place the information, and then click where you want the information to appear.
  4. On the Edit menu, click Paste Special.
  5. Do one of the following:
    • If you want to create a linked object, click Paste Link.
    • If you want to create an embedded object, click Paste. In the As box, click the entry with the file format you want to use.

ShowCreate a linked object or embedded object from an entire existing file

  1. Click in the item where you want to place the linked object or embedded object.
  2. On the Insert menu, click Object.
  3. Click Create from file.
  4. In the File box, type the name of the file you want to create a linked object or embedded object from, or click Browse to select from a list.
  5. To create a linked object, select the Link check box.

An embedded object is created if you don't select the Link check box.

  1. To display the linked object or embedded object as an icon — for example, if others are going to view the file online — select the Display as icon check box.

Notes

Notes

  • You can insert objects into messages when Microsoft Word is your e-mail editor and you are using HTML or Rich Text format. If Word isn't your e-mail editor, you can insert objects in messages only if you use Rich Text format for the messages. Plain text format does not support inserted objects.
  • Recipients outside of your organization who are not using Microsoft Exchange Server must be using Microsoft Outlook or Microsoft Exchange Client and must receive messages sent using Outlook Rich Text format in order for inserted objects in messages to reach them. Likewise, any inserted objects these recipients send to you must be in messages formatted using Outlook Rich Text format.

ShowHow?

ShowSpecify Outlook Rich Text format for all new messages

  1. On the Tools menu, click Options, and then click the Mail Format tab.
  2. In the Compose in this message format list, click Rich Text.
  3. Click Internet Format.
  4. Under Outlook Rich Text Options, select Send using Outlook Rich Text format.

ShowSpecify Outlook Rich Text format for one new message

  • From the main Microsoft Outlook window, on the Actions menu, point to New Mail Message Using, and then click Microsoft Outlook (Rich Text).

ShowSpecify Outlook Rich Text format for all messages sent to a particular contact

  1. Open the contact
  2. In the E-mail box, double-click the contact's e-mail address.
  3. In the Internet Format list, select Send using Outlook Rich Text format.
 
 
Applies to:
Outlook 2003