Instructions for a computer administrator to add a user in Business Contact Manager

Before a user can gain access to the Business Contact Manager database (Business Contact Manager database: The database that stores information about Accounts, Business Contacts, Opportunities, Business Projects, and other items.) that is located on a different computer (a remote database (remote database: A database that is stored on another computer and is shared out to other users. These users create their own local copy, which is periodically synchronized with the shared database.)), the database owner (database owner: The person who created the database, and has full control, including granting access permissions or deleting records. When a database has been restored, then the person who restored it becomes the owner.) must also grant him or her access to the computer on which the database is located, unless the computer is part of a domain (domain: In Active Directory, a collection of computer, user, and group objects defined by the administrator. These objects share a common directory database, security policies, and security relationships with other domains.). If it is not part of a domain, and the database owner cannot log on to the computer as an administrator (administrator: The person in charge of managing a Windows computer. The administrator is responsible for installing software, assigning passwords, and managing files.), then an administrator for the computer must grant the new user this access. If the computer is part of a domain, the administrator for the domain can grant the user access to the computer.

If you are not sure if you are an administrator, see How do I know if I'm an administrator in Business Contact Manager?

Log on as an administrator

To log on as an administrator, or a member of the Administrators group, follow the instructions for your operating system.

ShowIn Windows XP

  1. On the Start menu, click Log Off, and then click Log Off.
  2. To log on as administrator, do one of the following:

 Note    If you can log on to more than one computer, click the Options button, and in the Log on to field, select <computer name> (this computer), where <computer name> is the name of the computer on which the database is located.

ShowIn Windows Vista

  1. Click the Start button, point to the arrow next to the Lock button, and then click Log Off.
  2. On the Welcome screen, click the user account icon for your administrator user account, and type your password.

-OR-

Right-click the program icon or file that you want to open, and then click Run as administrator. Select the account that you want to use, and then type the password.

 Note    If you can log on to more than one computer, to log on to another domain (domain: In Active Directory, a collection of computer, user, and group objects defined by the administrator. These objects share a common directory database, security policies, and security relationships with other domains.), in the User name box, type domain\username, where domain is the name of the domain you want to log on to, and username is your user name. To log on to the computer you are using, in the User name box, type computername\username, where username is your user name.

ShowIn Windows 7

  1. Click the Start button, point to the arrow next to Shut down, and then click Log off.
  2. Press CTRL + ALT + DELETE to log on.
  3. On the Welcome screen, click the Switch User button, and then click the user account icon for your administrator user account and type your password.

-OR-

Right-click the program icon or file that you want to open, and then click Run as administrator. Select the account that you want to use, and then type the password.

 Note    If you can log on to more than one computer, to log on to another domain, in the User name box, type domain\username, where domain is the name of the domain you want to log on to, and the username is your user name. To log on to the computer you are using, in the User name box, type computername\username, where username is your user name.

To grant or deny access to your Business Contact Manager database

  1. Click the File tab.
  2. Click the Business Contact Manager tab, and then click Manage Sharing.
  3. Follow the steps in the Manage Sharing wizard. For more information, see Share your Business Contact Manager data with other users.


 Notes 

  • To grant or deny access to only some of your users, select I want to share my data, and then check with users working on other computers in my network. On the Select Users page, select the users that you want to give access to. To add new users, click Add New User. If a user already has permission to access this computer, it is not necessary to add his or her specific account again.
  • If a user is part of a workgroup, the administrator must provide a temporary password for the user. This temporary password can be used only once. The first time the new user accesses the Business Contact Manager database (Business Contact Manager database: The database that stores information about Accounts, Business Contacts, Opportunities, Business Projects, and other items.), he or she is prompted to type this temporary password, and then type his or her current network or local password. From that time forward, the user’s network or local password grants the user access to both the network and to the database. Any password that is used—whether it is temporary or permanent—must conform to the security standards set in your local network.
 
 
Applies to:
Outlook 2013, Outlook 2010