Insert a signature in a message

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You can create personalized signatures for your e-mail messages that include text, images, a logo, or even an image of your handwritten signature.

 Note    For more information on how to create an email signature, see Create a signature for messages.

Your signature can automatically be added to outgoing messages, or you can manually add the signature to only the messages that you choose.

Automatically insert a signature in all new messages or in all messages that you reply to or forward

  1. From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.
  2. In the Compose in this message format list, click the message format that you want to use the signature with.
  3. Under Signatures, select an e-mail account, and then choose the signatures that you want to use for new messages and for replies and forwards. You can use a different signature for each.

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Manually insert a signature in an individual message

Using Microsoft Word as your e-mail editor

  1. In the open message, click where you want to insert the signature in the message body.
  2. On the Insert menu, point to AutoText, point to Signature, and then click the signature that you want to use.


 Notes 

  • When you use Word as your e-mail editor, the signature that you can manually insert is AutoText that comes from the name and information that you typed when you installed Microsoft Office. To view the information in Word, on the Tools menu, click Options, and then click User Information.
  • When you use Word as your e-mail editor and you have Outlook automatically apply your signature to messages that you send, forward, or reply to, the signature comes from the e-mail signature that you created in one of the following places:
    • In Word, on the Tools menu, click Options, click General, and then click E-mail Options.
    • In Outlook, on the Tools menu, click Options, click Mail Format, and then click Signatures.

Using Microsoft Outlook as your e-mail editor

  1. In the open message, click where you want to insert the signature in the message body.
  2. On the Insert menu, point to Signature, and then click the signature that you want.

If the signature that you want is not listed, click More, and in the Signature box, select the signature that you want to use.

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Applies to:
Outlook 2003