Include an Electronic Business Card in your email signature

Electronic Business Card By adding an Electronic Business Card (Electronic Business Card: A view of specific information about a contact, in a format similar to a paper-based business card, that can be inserted into messages.) to email signatures, your contact information can be included in each email message sent. Recipients can right-click the card in the signature (or right-click the .vcf file attachment) to save the information directly to their contacts list.

The first step is to create a signature or choose an existing signature to change. The second step is to include the business card in the signature. Then you can manually insert the signature in each message, or you can designate a default signature to be automatically inserted into every message.

Step 1: Create or change a signature that includes an Electronic Business Card

  1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
  2. On the E-mail Signature tab, under Select signature to edit, click the signature to which you want to add a business card.

If you want to build a new signature, click New, type a name for the signature, and then click OK. Then click the name of the new signature in the Select signature to edit list.

  1. In the Edit Signature box, type the text that you want to include in the signature.
  2. To add an Electronic Business Card, place your pointer where you want the card to appear in the signature text, click Business Card, and then click a contact name on the Filed As list. Click OK.

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Step 2: Insert a signature in a message

You can set a default signature that is automatically inserted into all outgoing messages. If you want to selectively include a signature with some messages, you can insert a signature manually.

    Insert a signature automatically

    1. In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.

Signature menu

  1. On the E-mail Signature tab, in the Select signature to edit list, select the signature that you want.
  2. Under Choose default signature, in the E-mail Account list, click an email account that you want to associate the signature.
  3. In the New messages list, select the signature that you want.

Include signature in new messages

  1. If you want a signature to be included in message replies and in forwarded messages, in the Replies/forwards list, select the signature. If not, select none.

    Insert a signature manually

  1. In a new message, on the Message tab, in the Include group, click Signature, and then select the signature that you want.

Insert a signature

  1. If you don't see the signature that you want, click E-mail Signature, select the signature name in the Select signature to edit list, and then click OK.
  2. In the message, click Signature, and then select the name of the signature.

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Applies to:
Outlook 2010